• Onboarding Coordinator

    Centers for Independence (Milwaukee, WI)


    Onboarding Coordinator

    Job Details

    Job Location

     

    CFI Main Campus - Milwaukee, WI

    Position Type

    Full Time

    Education Level

    High School Diploma, HSED or GED

     

    Travel Percentage

     

    None

     

    Job Shift

     

    1st Shift

     

    Job Category

     

    Human Resources

    Description

    **Job Purpose:** To oversee candidates going through the onboarding process and ensure all hiring requirements are met.

    **Essential Job Functions** :

     

    (Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.)

     

    + Serves as an ambassador to all new employees entering the organization.

    + Partners with the recruitment team to ensure new hires are onboarded in a timely manner.

    + Schedules the New Hire paperwork sessions with candidates.

    + Runs all background checks, driving record checks, SAM, OIG, Education verification, license, and certification verifications.

    + Coordinates all pre-employment drug screening and tuberculosis testing with Concentra, to monitor and follow-up on results.

    + Maintains the accuracy of the information imputed into the Applicant Tracking System (ATS).

    + Communicates any discrepancies with any of the pre-employment checks with the Director.

    + Communicates daily with all recruiters regarding new hire information and any changes or updates with processes.

    + Participates in weekly touch base meetings for updates and changes.

    + Provides feedback on issues or problems regarding the new hire process.

    + Obtain a photo of the new hire to for the new hire’s employee badge.

    + Reviews the new hire employee file to ensure that it has all the necessary documentation required and that all data points are entered into the HRIS system.

    + Other duties as assigned.

    Qualifications

    **Required Education, Experience, Certifications, Licensure, and Credentials** : (Where appropriate, education and/or experience may be substituted)

    **Minimum Required Education:** High School Diploma or equivalent.

    **Minimum Required Experience:** Minimum of 2 years’ experience in office administration, preferably in human resources setting.

    **Required License – Certification – Registration:** Issued by Governing Body (if applicable): N/A

    **Travel Type** : None

    Knowledge, Skills, & Abilities:

    + Proficient in working with different software and MS Office, including Word, Excel, Teams, and basic office technology (e.g., computer, phone, fax).

    + Reliable, discrete, and punctual with strong communication, listening, writing, and organizational skills.

    + Ability to assist candidates through the hiring and onboarding process in a fast-paced environment.

    Physical Requirements, Visual Acuity, and Work Conditions:

    **Physical Requirements:** Exerting up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

    **Visual Acuity:** The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, and viewing a computer terminal.

    **Working Conditions:** Work environment can be busy and noisy with interruptions from people seeking assistance in a wide variety of Human Resources functions.