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Employment Type:

Full time

Shift:

Day Shift

Description:

On-site position

The Department Administrator and Manager for the Departments of Radiology and Pathology at Loyola University Medical Center is responsible for supporting the Physician and Advanced Practice Provider management functions for their assigned department(s) and will serve as the Chief Administrator for their assigned Chairperson(s).

Position responsibilities:

Clinical Provider Administration:

+ Directs all provider (physician and APP) professional affairs for the Department, including faculty appointments, promotion and tenure, on-boarding, off-boarding, performance evaluation administration, time off for PTO and CME, and expenses for professional development.

+ Management of provider policies and procedures, vacation and other relevant records.

+ Oversee medical staff credentialing/privileging, medical licensure applications, and Focused Professional Practice Evaluations (FPPE) / Ongoing Professional Practice Evaluations (OPPE) required for all physicians and advanced practice providers (APPs).

+ Manages physician and APP related functions within various provider management systems including, but not limited to Workday, Sympler, Healthstream, Faculty Information System (FIS), LUC faculty management systems, and other Loyola Medicine/Trinity physician/APP management systems.

+ Accountable for ensuring credentialing of physicians and APPs at LUHS and affiliate agencies including on-boarding, off-boarding, and maintenance of credentialing (FPPE/OPPE/other certification requirements, collaborative agreements).

+ Assists with the recruitment process for clinical faculty.

+ Responsible for internal and external contract review and adherence as assigned (e.g., provider peer review engagement services, regional intercompany agreements).

+ Fosters a collaborative work environment and serve as a business resource for faculty as it relates to compensation and benefits.

+ Manages moonlighting schedules (e.g., residents, fellows, physicians) maintain provider call and coverage schedules.

Faculty Affairs / Academic Administration:

+ Manages the appointment, promotion, and tenure process for faculty in the Department including preparation of application packets for CART and LUC review.

+ Handles affiliate faculty processes (e.g., research faculty and staff, VA-SSOM affiliates)

Non-Clinical Support Staff Management:

+ Manages the human resources activities within the Department / Division including those related to recruiting, hiring, orienting, training, disciplining, terminating, performance evaluation, goal-setting, employee relations and staff payroll. Comply with all applicable policies and procedures.

+ Supervises and oversee the workflow of the non-clinical administrative staff, including UKG sign off. Communicate with Regional Director of Provider Services regarding HR issues as they arise. Has input into performance evaluations and merit increases for the staff.

Meetings, Events and Communication:

+ Management of academic Department / Division communications, including announcements, newsletters and websites.

+ Leads planning efforts, including development of agenda and meeting materials, and participates in monthly department meetings, faculty meetings, Leadership Development Meetings, retreats, Grand Rounds, CME, etc. as requested by assigned chairperson(s).

Budget, inventories, & Equipment:

+ Assists assigned chairperson(s) in submitting expense requests for miscellaneous department accounts for both Loyola Medicine (i.e., department operational accounts, Quality accounts, LUPF funds) and Loyola University Chicago in adherence with policies and procedures from Loyola Medicine, Trinity Health, and Loyola University Chicago. Reviews and processes travel and expense reports, orders department office supplies, processes invoices and other department transactions.

+ Ensures department expenses are charged appropriately and accurately. Determines if expenses are within policy and reviews questionable items, monitor guidelines.

+ Plans and oversees academic departmental and/or divisional space needs and addresses facilities issues and opportunities.

Other:

+ Participates in regular team meetings with Regional Director of Provider Services to ensure that all procedures and processes are managed consistently and effectively.Adheres to Loyola Medicine and Trinity system-wide standards for all procedures and processes.

+ Adapts with agility to changing academic, healthcare, and organizational landscape.

+ Supports Departments with special projects.

Requirements:

+ Bachelor's degree required, Master's degree preferred.

+ 3-5 years of previous job-related experience. 6-10 years preferred.

+ Management experience: 3-5 years of experience.

Compensation:

Pay range: $96,782 - $159,702

_Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles._

Trinity Health Benefits Summary (https://www.trinity-health.org/sites/default/files/my-benefits/Health-and-Wellbeing/Compliance/Illinois-Transparency-Law/Trinity-Health-Summary-of-Benefits-Illinois-Job-Req-Discloser-Law.pdf)

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran