• Executive Assistant

    Robert Half Office Team (Huntington Beach, CA)


    Description

    We are looking for an experienced and detail-oriented Junior Executive Assistant to provide comprehensive support to the President of our organization. This role requires a proactive individual who thrives in a fast-paced environment and can manage multiple tasks with precision and discretion. Based in Huntington Beach, California, this is an in-office position and long-term contract opportunity.

    Responsibilities:

    • Oversee calendar management, ensuring all appointments and meetings are scheduled and conflicts are resolved efficiently.

    • Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.

    • Serve as the first point of contact by greeting visitors and managing front desk responsibilities.

    • Handle digital filing and maintain organized records for easy access and retrieval.

    • Provide comprehensive back-office support, including managing office supplies and overseeing general office operations.

    • Prepare for executive meetings by organizing agendas, taking minutes, and following up on action items.

    • Utilize QuickBooks Online to assist with basic financial tasks and reporting.

    • Use Office Suite and SharePoint to create, edit, and manage documents and presentations.

    • Work independently to manage tasks and meet deadlines in a fast-paced environment.

    Requirements

    • Proven experience as a Junior Executive Assistant or in a similar administrative role.

    • Proficiency in QuickBooks Online, Microsoft Office Suite, and SharePoint.

    • Strong organizational skills with the ability to prioritize tasks and manage time effectively.

    • Exceptional attention to detail and accuracy in all aspects of work.

    • Excellent communication skills, both written and verbal.

    • Ability to work independently and maintain a high level of confidentiality.

    • Familiarity with travel coordination and calendar management.

    • Detail-oriented demeanor and ability to adapt to a business casual work environment.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .