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Job Title: Administrative Assistant

Job Description

We are seeking a detail-oriented Administrative Assistant to coordinate activities throughout the company, ensuring efficiency and compliance with company policies. This role requires managing agendas, travel plans, and appointments for upper management, as well as supporting bookkeeping and budgeting procedures.

Responsibilities

+ Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.

+ Supervise members of the administrative staff, equally dividing responsibilities to improve performance.

+ Manage agendas, travel plans, and appointments for upper management.

+ Handle emails, letters, packages, phone calls, and other forms of correspondence.

+ Support bookkeeping and budgeting procedures for the company.

+ Create and update databases and records for financial information, personnel, and other data.

+ Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.

+ Submit reports and prepare proposals and presentations as needed.

+ Assist colleagues whenever there is an opportunity to do so.

Essential Skills

+ 2 years of administrative experience.

+ Proficiency in Microsoft Suite, including Excel, Outlook, and Word.

+ Strong administrative support, data entry, and clerical skills.

Additional Skills & Qualifications

+ Customer service skills.

+ Experience with front desk operations and scanning.

Work Environment

The position is based in the Elkridge Office. The work schedule is Monday through Friday, 8:00 AM to 4:30 PM, including a 30-minute lunch break, totaling a 40-hour work week. There is an opportunity for conversion to a permanent employee.

Job Type & Location

This is a Contract to Hire position based out of Elkridge, Maryland

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Elkridge,MD.

Application Deadline

This position is anticipated to close on Oct 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.