• Administrative Assistant

    Aston Carter (Valencia, CA)


    Job Title: Administrative AssistantJob Description

     

    The Administrative Clerk plays a crucial role in supporting the A&D Engineering Group by managing engineering documentation. This includes tasks such as sorting, scanning, and retaining blueprints and drawings. The position involves converting physical documents into electronic formats and organizing them within systems like Docuware. The role also requires handling a backlog of uploads and securely discarding restricted hard files. A high school diploma, U.S. citizenship, eligibility for security clearance, proficiency with office software, strong organizational skills, self-direction, and attention to detail are key requirements for this role.

    Responsibilities

    + Sort, scan, and organize engineering documentation and blueprints.

    + Convert physical documents into electronic formats using office software.

    + Manage and prioritize document uploads and the backlog of tasks.

    + Maintain logical filing systems, ensuring accuracy and data integrity.

    + Handle security-restricted documentation in compliance with company and legal standards.

    + Efficiently use systems like Docuware to organize and manage electronic documentation.

    Essential Skills

    + Proficiency in administrative support, data entry, clerical work, filing, and scanning.

    + Strong attention to detail to ensure accuracy in document management.

    + Organizational skills and the ability to work independently.

    + Basic proficiency in office software for scanning, saving, and uploading documents.

    + Eligibility to obtain security clearance and handle ITAR-compliant documentation.

    Additional Skills & Qualifications

    + Experience with the Docuware program is a plus.

    + Advanced organizational abilities and a proactive approach to process improvement.

    + Prior experience in document management systems is desirable.

    Work Environment

    The position is fully onsite, working Monday through Friday from 8 AM to 5 PM. The role supports the engineering department and may involve virtual engagement with team members.

     

    Job Type & Location

     

    This is a Contract position based out of Valencia, California.

    Pay and Benefits

    The pay range for this position is $20.00 - $25.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Valencia,CA.

     

    Application Deadline

     

    This position is anticipated to close on Oct 22, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.