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Job Title: Administrative Support AssociateJob Description

This position is focused on providing reliable day-to-day administrative, communication, and systems support. The ideal candidate will thrive in a fast-paced environment, learn quickly, and consistently deliver high-quality work with minimal supervision.

Responsibilities

+ Provide administrative support including calendar management, document formatting, data entry, and task tracking.

+ Maintain accurate records and files and ensure timely follow-up on key items.

+ Assist with compiling, editing, and formatting reports, presentations, and correspondence.

+ Answer and direct calls professionally, using excellent phone etiquette.

+ Manage shared email inboxes and respond or route requests appropriately.

+ Use Microsoft Office tools (Excel, Word, PowerPoint, Outlook) proficiently for daily tasks.

+ Support printing, scanning, and copying tasks.

+ Assist with documentation, filing, or project coordination as needed.

+ Learn and navigate internal systems and workflows efficiently.

+ Communicate clearly and professionally in all formats – verbal, written, and electronic.

+ Perform other duties as assigned to support the team.

Essential Skills

+ Proficiency in Microsoft Excel.

+ Experience in data entry and calendar management.

+ Strong attention to detail and clerical skills.

+ Excellent communication skills, both verbal and written.

+ 3+ years of administrative experience.

Additional Skills & Qualifications

+ High School Diploma minimum required.

Work Environment

The position requires working 100% onsite at headquarters, with hours from 8:30 AM to 5:00 PM, Monday through Friday, and a 30-minute lunch break. The workweek is 40 hours, with occasional flexibility required if business needs dictate. Enjoy the convenience of an onsite café for lunch.

Job Type & Location

This is a Contract position based out of Schenectady, New York.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Schenectady,NY.

Application Deadline

This position is anticipated to close on Oct 28, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.