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Office Coordinator

Schedule: Monday – Friday | 8:00 AM – 5:00 PM

• About the Role

Are you detail-oriented, organized, and passionate about keeping things running smoothly behind the scenes? We’re looking for a Office Coordinator to join our team and play a key role in managing critical documentation that supports engineering and manufacturing operations.

This is more than just filing papers — you’ll be the go-to person for ensuring accuracy, consistency, and accessibility of essential documents across departments.

What You’ll Do

+ Maintain and update control records, drawings, and engineering documents

+ Review documents for accuracy and completeness

+ Coordinate with engineers and other departments to resolve discrepancies

+ Manage document lifecycle using internal systems and software

+ Operate scanning, printing, and reproduction equipment

Qualifications

+ 2+ years of experience in administrative experience

+ High School Diploma or GED required

+ Proficiency in Microsoft Office (Word, Excel) and Adobe PDF

+ Experience with file management systems and document editing

+ Strong attention to detail and organizational skills

+ Comfortable working independently and collaborating with teams

• Bonus Points For

+ Experience with SharePoint or similar document control platforms

+ Familiarity with scanning, flattening, and editing PDFs

+ Prior work in engineering, construction, or manufacturing environments

• Why Join Us?

+ Be part of a collaborative and supportive team

+ Gain exposure to engineering and manufacturing operations

+ Enjoy a structured schedule with weekends off

+ Work in a professional, climate-controlled office environment

+ Opportunity to grow your skills in document management and compliance

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Canonsburg,PA.

Application Deadline

This position is anticipated to close on Oct 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.