• Payroll & HR Associate

    Aston Carter (Hicksville, NY)


    Job Title: Payroll & HR Associate

     

    Schedule: Full-time

    About the Company

    We are a premier provider, dedicated to creating unforgettable experiences. Our team operates in a fast-paced, creative environment where precision and passion drive everything we do. We are seeking a highly organized and detail-oriented Payroll & HR Associate to join our Hicksville office and support our growing workforce.

    Position Overview

    This role is evenly split between Payroll (50%) and HR (50%) responsibilities. The ideal candidate will ensure accurate payroll processing and provide comprehensive HR support, including onboarding, benefits administration, compliance, and employee relations.

    Key Responsibilities

    Payroll (50%)

     

    + Process biweekly and weekly payroll using Paychex Flex.

    + Maintain accurate employee records for new hires, terminations, and changes.

    + Generate ad hoc reports, including 401(k) census and headcount data.

    + Post payroll entries to the general ledger.

     

    Human Resources (50%)

     

    + Prepare offer letters and manage onboarding documentation.

    + Complete and file I-9 forms; establish and maintain employee records.

    + Coordinate state-mandated compliance training (e.g., sexual harassment prevention).

    + Draft job postings and assist with interview scheduling and candidate screening.

    + Serve as a point of contact for employee benefit inquiries.

    + Support HRIS management and process improvements.

    Qualifications

    Required:

    + Minimum 3 years of payroll experience, specifically with Paychex Flex.

    + Strong understanding of payroll processes, including pivot tables and general ledger postings.

    + Experience with onboarding, benefits administration, and job description creation.

    + Proficiency in Microsoft Office, especially Excel and Word.

    + Solid knowledge of HR practices and employment law.

    + Excellent communication, organizational, and interpersonal skills.

    + High attention to detail and ability to maintain confidentiality.

    Preferred:

    + PHR or SHRM-CP certification.

    + Experience working in a unionized environment.

    Compensation & Benefits

    + Competitive salary

    + Company-sponsored medical insurance

    + 401(k) with company match

    + Paid vacation and sick leave

    + Voluntary dental, vision, and Aflac insurance plans

    + Supportive and collaborative work environment within the entertainment industry

    Pay and Benefits

    The pay range for this position is $55000.00 - $65000.00/yr.

     

    • Company sponsored medical plan • 401(k) with company match • Paid vacation and sick leave • Access to voluntary dental, vision, and Aflac insurance plans • Supportive environment to grow your payroll and HR knowledge and skills • Work in a vibrant, creative industry with a passionate team

     

    Workplace Type

     

    This is a fully onsite position in Hicksville,NY.

     

    Application Deadline

     

    This position is anticipated to close on Oct 18, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.