• Accounts Payable Specialist

    Aston Carter (La Mirada, CA)


    Job Title: Accounts Payable Specialist

    Job Description

    We are seeking a detail-oriented Accounts Payable Specialist to efficiently manage accounts payable processes across multiple locations. The ideal candidate will handle vendor statements, maintain the AP inbox, process bills accurately, and ensure compliance with accounting standards.

    Responsibilities

    + Manage multiple locations with other AP Specialists and the AP Manager.

    + Receive statements from vendors and manage the AP inbox daily.

    + Respond to internal and external emails and ensure emails are moved to the correct folders.

    + Review new and updated vendor documentation for the AP Manager.

    + Process bills accurately, ensuring proper backup is attached.

    + Ensure correct general ledger coding of invoices.

    + Process transactions, maintain accounts, record entries, and reconcile books of accounts.

    + Establish good working relationships with employees and vendors.

    + Verify vendor accounts, pay vendors, and resolve invoice or payment discrepancies.

    + Ensure check requests and employee expense reports are properly documented.

    + Download all online invoices to avoid late payments.

    + File paperwork correctly in filing systems or digital systems.

    + Stay informed of regulatory requirements and best practices in accounting.

    + Assist in special projects as needed.

    + Work overtime as necessary.

    Essential Skills

    + 3-5 years of experience in accounts payable and reconciliations.

    + Proficiency in Microsoft Excel, including pivot tables and VLOOKUPs.

    + Experience with Dynamics 365.

    + Strong understanding of accounts payable processes.

     

    Additional Skills & Qualifications

     

    + Experience with Maximo (IBM software) is a plus.

    + Ability to reconcile accounts and resolve payment misapplications.

    + Familiarity with Microsoft Dynamics.

    Work Environment

    The role is based in La Mirada in a 'pit' style environment, where each specialist has their own desk space in a shared area. The team has a family-like culture and works collaboratively across functions. The team currently consists of four people. The dress code is business casual, allowing slacks and a polo or blouse. Work hours are from 9 am to 12 pm, totaling 20 hours per week. Enjoy flexibility with the schedule, no after-hours or weekend work, and monthly internal lunches, snacks, and drinks in the breakroom.

    Job Type & Location

    This is a Contract position based out of La Mirada, California. Part time.

    Pay and Benefits

    The pay range for this position is $27.00 - $30.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in La Mirada,CA.

     

    Application Deadline

     

    This position is anticipated to close on Oct 22, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.