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POSITION: Office Coordinator

DEPARTMENT: Administration

REPORTS TO: Human Resources Manager

FLSA STATUS: Hourly/Non-Exempt

Summary

Legends Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Office Coordinator for the Salt Palace Convention Center. The Office Coordinator is responsible for overseeing the day-to-day operations and efficiencies of all general office and administrative duties and tasks within the Administration Department.

Essential Duties and Responsibilities

+ Greet and welcome visitors, customers, clients, and guests; answer and route incoming calls.

+ Handle mail, packages, faxes, and scan documents; redirect to appropriate parties.

+ Review, manage, and track Certificates of Insurance (COIs) in the booking system; purchase in-house insurance and charge to events.

+ Send reminders for advance deposits and post-show invoices; escalate unpaid invoices to collections and legal.

+ Responsible for running and distributing operational reports, managing email communications for event organizer surveys, coordinating post-show survey score collection and updates with corporate as needed, and overseeing the weekly distribution of the 18-month calendar emails.

+ Ensure show tickets are passed from Event Managers to Guest Services.

+ Coordinate quarterly staff events with operations, catering, and event managers.

+ Submit purchase order requests on behalf of the office.

+ Open and close the office; assist with general office management tasks (e.g., managing printing, flyers, cleaning the break room fridge).

+ Attend and schedule meetings, take meeting minutes as needed.

+ Assist the Human Resources Department with additional duties as assigned

+ Assist with other tasks and projects needed.

+ All other duties as assigned

Experience & Knowledge

+ Strong telephone and customer service skills

+ Clear verbal and written communication

+ Ability to work collaboratively across departments

+ Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams)

+ Organized, detail-oriented, and able to manage multiple tasks

Job Type: Full-time, 40 hours per week, In-Office

Salary: $21-26 per hour

Schedule: Monday-Friday, 8 am-5pm

Benefits

+ Medical, Dental, Vision Insurance

+ Optional Benefits: FSA, Critical Illness, Accidental, Hospital Indemnity, Legal, ID Theft, Short-Term & Long-Term Disability, Supplemental Life Insurance

+ 401(k), Company Match 100% of up to 3%

+ Vacation accrual structure based on tenure

+ 11 Paid Holidays

+ 2 Paid Personal Days annually

+ Annual 80 Hours Sick Time

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

Note

The essential responsibilities of this position are described below the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Recruiter- Jordan White Legends GLOBAL

100 South West Temple Salt Lake City, Utah 84101

801-842-3041

Applicants who need reasonable accommodation to complete the application process may contact 801-870-7410.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply. VEVRAA Federal Contractor.