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POSITION TITLE: HR Assistant

REPORTS TO (TITLE): HR Director

Schedule: M-F ON SITE

Pay Range: $22.00 - $25.30 per hour (non exempt)

DESCRIPTION OF POSITION:

The Human Resources Assistant provides essential administrative and front-line support to the Human Resources Department. This role ensures smooth day-to-day operations by managing employee documentation, responding to routine inquiries, and assisting with onboarding, training logistics, and compliance tracking. The ideal candidate is detail-oriented, approachable, and committed to delivering excellent internal customer service while maintaining confidentiality and compliance with hospital policies and employment regulations.

Key Responsibilities

Employee Support & Front-Line Service

+ Serve as the first point of contact for employee questions regarding HR forms, procedures, and general concerns

+ Distribute, collect, and manage HR documentation including employment verifications, paychecks, and notices

+ Provide timely, professional responses to employee inquiries and redirect complaints or concerns as appropriate

+ Manage the Employee of the Month process, including nominations, communications, and recognition logistics

+ Collect HR mail from the mailroom and route appropriately

Onboarding & Recruitment Support

+ Assist with onboarding logistics including document collection, background checks, physicals, and license verification

+ Maintain and update hiring materials including applications, interview guides, and offer letter templates

+ Support recruitment activities such as posting ads, collecting resumes, and responding to candidate inquiries

Training & Compliance Tracking

+ Organize and support employee training and orientation programs including CPR and annual compliance training

+ Maintain training materials such as handouts, presentations, and video libraries

+ Track completions, certifications, and licensure to ensure ongoing compliance with hospital and regulatory standards

HRIS & Records Management

+ Maintain accurate employee records in the HRIS and personnel files

+ Assist with HRIS/Payroll employee profile updates including position, status, and rate changes

+ Administer password resets, timeclock biometric enrollment, and ID badge issuance

+ Coordinate general access provisioning for IT systems, training platforms, and HRIS

+ Auditing functions within HRIS and personnel records

+ Gather and copy records for subpoenas and requests for information events (RFIs)

General HR Operations

+ Provide administrative support to the HR Department including scheduling, filing, and compliance documentation

+ Collaborate with HR team members on department initiatives and special projects

+ Ensure all HR processes and materials meet federal, state, and organizational standards

+ Perform other related duties as requested by the HR Department or other administrator

Requirements

Minimum Requirements

Knowledge & Experience

+ At least 1 year of experience in HR administration or office support

+ Familiarity with HRIS systems (e.g., UKG) preferred

+ Strong organizational and time management skills

+ Excellent interpersonal and written communication skills

+ High level of discretion and confidentiality

+ Bachelor’s degree in Human Resources, Business Administration, or related field preferred

Skills and Abilities:

+ Maintains strict confidentiality and demonstrates discretion in handling sensitive information.

+ Culturally competent; engages respectfully with individuals from diverse social, economic, and educational backgrounds.

+ Exceptional written and verbal communication; clear, professional, and audience-appropriate.

+ Skilled in HRIS administration and workflows

+ Strong organizational and time management skills; able to prioritize, multitask, and meet deadlines with minimal supervision.

+ Critical thinker with sound judgment and analytical skills; able to assess urgency, solve problems, and make informed decisions.

+ Proactive and resourceful; anticipates needs and takes initiative to support broader goals.

+ Collaborative team player with the ability to lead, influence, and motivate others.

+ Thrives in fast-paced, dynamic environments; adaptable, resilient, and composed under pressure.

+ Highly dependable and results-oriented; maintains focus and precision across competing priorities.

Physical Requirements:

While performing the duties of this job, this position is frequently required to do the following:

+ Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.

+ Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.

+ Give and follow verbal and written instructions with attention to detail and accuracy.

+ Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information.

+ Vision: See details of objects at close range.

+ Coordinate multiple tasks simultaneously.

+ Reach forward, up, down, and to the side.

+ Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.

+ Lift up to five (5) pounds.

Benefits

+ Medical

+ Vision

+ Dental

+ 401(k)

+ 3.5 Weeks Paid Time Off

+ $25,000 Life insurance policy is provided at no charge to the employee