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Property Records Principal Specialist

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Property Records Principal Specialist

Salary

$29.34 - $39.97 Hourly

Location

Stillwater, MN

Job Type

Full Time

Job Number

25-00147

Department

Property Records and Taxpayer Services Dept

Division

Property Records Division

Opening Date

10/15/2025

Closing Date

10/26/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

JOB SPECIFICS

The Washington County Property Records Division is seeking a skilled and detail-oriented team player to fill the role of Property Records Principal Specialist. This position involves performing advanced research and analysis related to property parcels, including interpreting plats, surveys, and property splits. The specialist will review, accept, process, or reject legal documents in accordance with Minnesota state statutes and county regulations, ensuring accurate and compliant recording of property records. Additionally, the role requires providing knowledgeable and professional responses to customer inquiries regarding legal documents, parcel processes, and related services within the County Recorder’s Office.

DESIRABLE EXPERIENCE:

+ Technical expertise in title examination, abstracting or property surveying

+ Knowledge and capability of working with Minnesota Statutes as they pertain to property records

+ Ability draw out and decipher complex legal descriptions

+ Experience communicating effectively with a wide variety of customers and agencies on highly technical parcel issues

SELECTION TECHNIQUE: Your training and experience will be rated based on the required application material submitted and the top-scoring candidates will be forwarded to the hiring department for further consideration.

HOURS / DAYS: Monday through Friday, 8:00 AM to 4:30 PM. This position may be eligible for 1–2 days of remote work per week; however, work schedules and locations are subject to change based on departmental needs and are not guaranteed.

ANTICIPATED HIRING RATE: $29.34 - $39.97 Hourly

E-Verify Participation: Washington County participates in the federal E-Verify program. This means that Washington County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Washington County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

E- Verify Participation Poster (https://web1.co.washington.mn.us/NeoGovNotices/HR/2024/E-Verify\_Participation\_Poster\_Eng\_Es.pdf)

Right to work Poster

JOB SUMMARY

The Principal Specialist for Property Records is responsible for processing highly technical real property transactions including splits, transfers, plats, and court orders; identifying ownership, encumbrances, creating parcels, and drawing legal descriptions.

EMPLOYMENT CRITERIA

MINIMUM QUALIFICATIONS: This position requires a high school diploma or equivalent and four years of related progressively difficult property records work experience A bachelor's degree in paralegal, real estate, or related field may substitute up to two years of the required experience; an associate's degree in paralegal, real estate or related field may substitute up to one year of required experience.

CORE COMPETENCIES, JOB SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR SUCCESSFUL JOB PERFORMANCE:

Core Competencies (https://web1.co.washington.mn.us/NeoGovNotices/HR/CoreCompetenciesDefined.pdf) outlines essential business and professional, supervisory and leadership and work traits necessary to perform this job.

+ Support and prioritize a welcoming and respectful workplace that fosters diversity and encourages contributions from all individuals.

+ Provide inclusive and equitable service to all members of the community with dignity and respect.

+ Demonstrate support for the County’s diversity, equity and inclusion program.

+ Promotes a culture of continuous quality improvement in the workplace.

+ Demonstrates knowledge of, or ability to learn, quality/continuous improvement.

+ Uses technical and professional knowledge.

+ Demonstrates knowledge of documents required to create property records.

+ Demonstrates knowledge of state laws and statutes for property ownership.

+ Demonstrates knowledge of Minnesota real estate law and title standards.

+ Understands court procedures and court instructions.

+ Interprets survey and legal descriptions of property.

+ Gathers and analyzes information skillfully.

+ Reads and interprets written information.

DUTIES & RESPONSIBILITIES

+ Processes legal documents.

+ Perform complex research; Identify owners and encumbrances.

+ Obtain legal opinions.

+ Prepare reports.

+ Resolve existing title issues with stakeholders.

+ Accepts, processes, or rejects legal documents-based application of state statutes.

+ Review legal documents and analyze legal descriptions.

+ Decipher and draw out legal descriptions.

+ Examine surveys; determine gaps, overlaps and acreages prior to drafting accurate and detailed maps.

+ Process financial transactions, collect fees and funds and process payments.

+ Communicate accurate information to the public regarding laws, statutes, policies, and procedures; interpret County, State and Federal rules, regulations, statutes, and policies for customers.

+ Collects, enters, scans, proofs, edits, corrects and verifies data in computer systems.

+ Provide property records customer service.

+ Communicate with a wide variety of customers and agencies.

+ Resolve process issues.

+ Answer complex questions.

+ Serve as a lead worker for the Property Records Division.

+ Assist in establishing and implementing division policies and procedures, performance standards and staffing assignments.

+ Test new procedures and technologies prior to implementation by others.

+ Delegate work assignments and give work direction to staff.

+ Train staff.

+ Assist staff with complex work.

+ Approve work completed by division staff.

Performs other duties as assigned.

Essential functions: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, and 23.

WORK ENVIRONMENT

Work is sedentary in nature performed within the Government Center or satellite offices. Lifting requirement of 15-20 pounds on an occasional basis. Frequent wrist and finger manipulation due to high concentration of filing, compiling, calculating, or computer work. Equipment used may include, but is not limited to, computer, typewriter, calculator, telephone, copy, microficheand fax machine, and dicta phone. Additional physical/mental requirements that occur may not be listed above, but are inherent in performing the position's essential functions.

This job description is intended to describe the kinds of tasks and the level of work difficulty being performed by people assigned to this classification. The list of responsibilities is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required by personnel so classified. The County retains the discretion to add or change the contents of this job description at any time.

Washington County offers a comprehensive benefit package (https://web1.co.washington.mn.us/NeoGovNotices/HR/2025/BenefitsGuideBook2025.pdf) including paid time off, holidays, medical, dental, vision, life and long-term disability insurance.

For a more detailed overview of our AFSCME exempt (salaried ) benefit package, click here (https://www.washingtoncountymn.gov/DocumentCenter/View/50324/AFSCME-Exempt-Benefit-Synopsis-PDF) .

For a more detailed overview of our AFSCME non-exempt (hourly) benefit package, click here (https://www.washingtoncountymn.gov/DocumentCenter/View/55122/AFSCME-Non-Exempt-Benefit-Synopsis-PDF) .

01

This position requires a high school diploma or equivalent and four years of related progressively difficult property records work experience A bachelor's degree in paralegal, real estate, or related field may substitute up to two years of the required experience; an associate's degree in paralegal, real estate or related field may substitute up to one year of required experience. Please indicate below whether you possess these minimum qualifications:

+ Yes

+ No

02

If you indicated meeting the minimums by having an equivalent combination of education and experience, please briefly describe the combination and explain why you feel it is equivalent. (If you answered "No" to the above question, enter "NA" in the text box.)

03

Do you have technical expertise in title examination, abstracting or property surveying?

+ Yes

+ No

04

If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)

05

Do you have knowledge and capability of working with Minnesota Statutes as they pertain to property records?

+ Yes

+ No

06

If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)

07

Do you have the ability draw out and decipher complex legal descriptions?

+ Yes

+ No

08

If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)

09

Do you have experience communicating effectively with a wide variety of customers and agencies on highly technical parcel issues?

+ Yes

+ No

10

If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)

Required Question

Employer

Washington County (MN)

Address

14949 62nd Street North Stillwater, Minnesota, 55082

Phone

651-430-6081

Website

https://www.washingtoncountymn.gov

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