• Department Coordinator

    WMCHealth (Valhalla, NY)


    Department Coordinator

     

    Company: NorthEast Provider Solutions Inc.

     

    City/State: Valhalla, NY

     

    Category: Clerical/Administrative Support

     

    Department: Hematology/Oncology

     

    Union: No

     

    Position: Full Time

     

    Hours: M - F

     

    Shift: Day

     

    Req #: 44847

     

    Posted Date: Oct 15, 2025

     

    Hiring Range: $31.68-$39.83

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/30774) Internal Applicant link

    Job Details:

    Job Summary:

    The Department Coordinator will support the department and division's leadership team with academic and administrative needs to assist the physicians and clerical team with program needs. The Department Coordinator will also coordinate the daily activities for the Department of Medicine, Division of Hematology/Oncology.

    Responsibilities:

    + Scheduling meetings and coordinating with schedules to book conference rooms, setting up teleconferences and preparation of materials and binders.

    + Keeping up with the ordering of supplies for the administrative office and leadership team.

    + Coordination of the daily activities for the Department of Medicine, Division of Hematology/Oncology.

    + Work with the Residency and Fellowship Coordinator(s) to provide ad hoc support.

    + Assist with the recruitment efforts of the department, including interview arrangement, credentialing and onboarding.

    + Daily Check in with Residency and Fellowship Coordinator(s) (upcoming meetings, issues etc.), where appropriate and requested

    + Daily census capture and sharing through EMR review, data review and collaboration with physician and administrative leadership.

    + Keep an active record of physician and APP state license, DEA, NIHSS, etc. is up-to-date.

    + Save CME credits in an electronic forum – accessed through EEDs/AAN/AHA (or appropriate databases).

    + Order office supplies through an online venue, like Staples.

    + Assist with IT equipment procurement, other procurement and supply ordering needs.

    + Assistant to the Division/Section Chief of Hematology/Oncology, departmental and divisional physician section chiefs or other key stakeholders (as assigned) and administrative leadership

    + Keep all calendars, passwords and memberships up to date for assigned physicians and staff.

    + Schedule/Coordinate meeting conferences and provide A/V support for virtual meetings and conferences (at Skyline, NYMC Campus, Bradhurst and WMC Campus).

    + Facilitate catering requests as requested and approved

    + Facilitate reimbursement requested captures for licenses, conferences, memberships etc.: “Travel and Expense Reimbursement Form” needs to be filled out and sent to the manager.

    + Manage and maintain WMC travel expenses

    + Work on the coverage (Inpatient, Consult, and Outpatient) schedule with physician leads and/or designee along with an administrative team.

    + Monthly meeting assistance for scheduling and meeting minutes not capture.

    + Other duties as assigned

    Qualifications/Requirements:

    Experience:

    1-2 years of experiencein administration, required.

    Education:

    Associate’s degree, required. BS/ BA, preferred.

    Licenses / Certifications:

    N/A

    Other:

    Special Requirements: good communication and computer skills

    About Us:

    NorthEast Provider Solutions Inc.

    Benefits:

    We offer a comprehensive compensation and benefits package that includes:

    + Health Insurance

    + Dental

    + Vision

    + Retirement Savings Plan

    + Flexible Savings Account

    + Paid Time Off

    + Holidays

    + Tuition Reimbursement

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/30774) Internal Applicant link

     

    Talent Community

     

    Search Jobs

     

    Hiring Events (https://wmchealthjobs.org/job-events-list/)