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Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The UW Libraries (https://lib.uw.edu/about/) has an outstanding opportunity for a Government Publications & Circulation Specialist to join their team.

About this opportunity

Under the general supervision of the Director, serves as a specialist for Government Publications and Circulation. Provides advanced support across department utilizing specialized knowledge of bibliographic systems, government document protocols, and integrated library systems (ILS). Maintains, updates, and troubleshoots library records and collections.

Regular schedule is Monday – Friday, 7:30 am – 4:00 pm; may be scheduled days, evenings, weekends and holidays and schedule may vary during quarter breaks and summer quarter.

Duties and Responsibilities

Government Publications management:

+ Manages Government Publications. Assisting Government Publications librarians and selectors, organizes incoming materials and facilitates inventory control while maintaining compliance with Federal Depository Library Program (FDLP) regulations and other retention agreements

Bibliographic and holding maintenance

+ Identifies, analyzes, and resolves complex bibliographic/holding/item record issues across Suzzallo/Allen and Sand Point collections.

+ Updates and creates records, collaborates with relevant library departments for advanced solutions.

Collection maintenance:

+ Performs complex reclassification, relocation, and item maintenance. Manages inventory including handling missing and/or lost items, and withdrawals.

+ Using specialized knowledge, monitors accuracy of item record within catalog.

+ Collaborates with selector librarians and/or relevant departments for corrections.

Circulation services:

+ Provides advanced support across Access Services departments, resolves complex user and ILS record issues.

+ Serves as backup for Central Circulation Services technician duties.

+ Serves as backup for delivery and retrieval functions and Library Technician duties.

+ Participates in departmental and cross-departmental committees and task forces.

Training, documentation, and communication:

+ Develops and updates procedures in accordance with libraries’ policies and periodic changes to ILS systems.

+ Cross-trains staff within Access Services to ensure consistent workflows.

+ Participates in development of procedures and enhancements to improve workflow efficiency.

+ Works with vendor documentation to stay current on ILS trends and updates.

General:

+ Understands and abides by the Libraries Personal Communication Responsibilities.

+ Communicates appropriately, effectively and positively.

+ Plays an active role in staying informed and participating in Libraries and unit meetings, activities and events.

+ Other duties as assigned

Qualifications

Minimum requirements:

+ High school graduation or equivalent AND four years of applicable library technical experience including one year of experience in the area of specialization.

+ Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Additional requirements

+ Demonstrated commitment to customer service in a complex or high-volume environment.

+ Demonstrated attention to detail and precision.

+ Demonstrated ability to clearly explain complex services and policies in person, over the phone, and in written correspondence.

+ Demonstrated ability to prioritize work, work effectively under pressure, and handle competing deadlines and overlapping requests with minimal supervision.

+ Experience training staff or creating documentation for library workflows or systems.

+ Demonstrated commitment to promote equitable access and service to a diverse community.

Desired qualifications

+ Demonstrated experience with Microsoft Word and Excel and/or Google docs and sheets

+ Familiarity with Ex Libris’ Alma and Primo systems

+ Experience managing library withdrawals, item maintenance, and collection transfers.

+ Familiarity with cataloging standards and metadata practices

+ Experience working with multiple library locations or branch collections.

Conditions of employment

+ Must have a valid motor vehicle operator’s license.

+ Must be able to lift 25-50 pound boxes and crates and push heavy book trucks.

Compensation, Benefits and Position Details

Pay Range Minimum:

$46,332.00 annual

Pay Range Maximum:

$61,920.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

WFSE Libraries

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.