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Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Summary:

+ The Administrative Coordinator in this department provides administrative support to the Pennsylvania Hospital Department of Psychiatry: Hall Mercer CMHC, CRC, and Inpatient area.This includes, but is not limited to, providing direct management of the front desk, medical records, and scheduling. This position reports directly to the VP of Behavioral Health.

Responsibilities:

+ Reviews all correspondence and documents received

+ prioritizes or distributes as appropriate. Composes responses, edits, reviews all correspondence from internal and external stakeholders

+ Develops, reviews and submits for approval all expenses related to the management of the department including travel/educational expenses, books, catering, banquet functions, etc.

+ Attend meetings as required, including interdepartmental and external. Prepares minutes for sharepoint distribution. Managing leader schedules

+ Manage administrative staff

+ Assistance with implementation/communication of leadership initiatives and updates

+ Assistance with workflow improvement initiatives, especially related to admin staff

+ Responsible for submission and follow up on work orders, space allocation, liaison with facility management

+ Responsible for direct oversight of audit prep, compliance with regulatory requirements, internal policy monitoring/management, licenses and/or certificates, inclusive of DOH, TJC, HIPAA, DPW

+ Coordinate and submit County Invoices

+ Assist and monitor new staff onboarding (Penn Chart provisioning, IS ticket, badges, clearances, scheduling meetings with identified leads)

+ Ensures all entity patient care related processes (patient registration/scheduling, medical records, clinical patient care, patient flow through office, etc) deliver high quality and efficient care to patients and their families. Provides hands-on coverage where needed and appropriate

Credentials:

Education or Equivalent Experience:

+ H.S. Diploma/GED (Required)

+ Education Specialization:GeneralEquivalent Experience:•And 5+ years Related experience including prior experience supporting leadership at various levels, and project coordination

+ Associate of Arts or Science

+ Education Specialization:Healthcare Administration or related business fieldEquivalent Experience:

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

REQNUMBER: 288492