"Alerted.org

Working Title** **: Senior Veterans Programs Office & Admin Specialist

Job Class: Office & Admin Specialist Senior

Agency: Minnesota Department of Veterans Affairs

+ **Job ID:** 89570

+ **Location:** St. Paul

+ **Telework Eligible** : Yes - Please note this position is telework eligible and required to work in-person for at least 50% of scheduled workdays each month.

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary:** Unlimited

+ **Who May Apply:** Open to all qualified job seekers

+ **Date Posted:** 10/15/2025

+ **Closing Date:** 10/24/2025

+ **Hiring Agency/Seniority Unit:** Veterans Affairs Dept / Veterans Affairs-AFSCME

+ **Division/Unit:** Department of Veterans Affairs / Veteran Homeless Programs

+ **Work Shift/Work Hours:** Day Shift / 8:00 am - 4:30 pm

+ **Days of Work:** Monday - Friday

+ **Travel Required** : Yes - 5% - Limited local travel for off-site community meetings

+ **Salary Range:** $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually

+ **Classified Status:** Classified

+ **Bargaining Unit/Union:** 206 – Clerical/AFSCME

+ **Work Area:** Veterans Service Building, St. Paul

+ **FLSA Status:** Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) **:** Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position will develop and implement office administrative procedures for Veterans Programs (Veteran Supplemental Security Income/Social Security Disability Insurance Outreach, Access, and Recovery (SOAR) Program and Veterans Stable Housing Initiative) and perform a wide variety of administrative functions within MDVA Veterans Programs. This includes ensuring prompt and efficient routing, tracking and archiving of Veterans Programs’ policy documents and records retention documents. This position requires budget monitoring and budget recommendations and will manage purchasing of supplies for Veterans Programs as well as assist with travel and training registration. This position will assist in administering Veterans Programs by creating payments and creating and maintaining vendors in the Statewide Integrated Financial Tools system (SWIFT).

To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below, and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Minimum Qualifications

The following qualifications are required of all applicants seeking consideration for this position:

+ Knowledge of communications sufficient to communicate effectively with internal and external customers.

+ Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.

+ Knowledge of keyboarding/typing skills sufficient to perform skilled typing tasks with speed and accuracy.

+ Knowledge of standard computer software programs (such as Microsoft Office) for word processing, spreadsheets, and databases sufficient to create, modify, and protect files.

+ Document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information such as contracts, grants, agreements, and other various documents.

+ Knowledge of math sufficient to calculate totals, averages, and percentages of numbers and/or data.

Preferred Qualifications

The following qualifications are strongly desired of applicants seeking consideration for this position:

+ Experience with accounting/financial tracking systems/software.

+ Experience developing and executing inter-governmental agreements such as Joint Powers Agreements, Cooperation Agreements, Systems Access Requests, etc.

Additional Requirements

This position requires successful completion of the following:

+ Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).

+ Finalists may be required to pass a driver’s license check.

+ A criminal history check may be conducted on the top finalist(s) for the position. When conducted, a finalist must pass the criminal history check.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.