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DISTINGUISHING FEATURES OF THE CLASS:

This is an important secretarial position involving the performance of confidential and complex secretarial tasks for the External Affairs division and Vice President for Development, Admissions & External Affairs at Genesee Community College, including the typing of confidential or technical materials/reports for the college and foundation. The incumbent exercises considerable independent judgment in solving office management problems; acts on behalf of the administrator in accomplishing routine administrative business and the resolution of concerns of the public, donors, and foundation directors. The employee in this position works under the direct supervision of the Vice President and is permitted considerable freedom in responding to, resolving, and referral of inquiries. Supervisory responsibilities may be delegated or assigned this employee which will be executed within well defined limits. Does related work, as required and directed.

TYPICAL WORK ACTIVITIES:

Acts as secretary to the External Affairs division, overseen by the Vice President for Development, Admissions & External Affairs;

Composes correspondence for signature of the Vice President in answer to routine inquiries;

Serves as receptionist for Vice President's office suite;

Schedules meetings:

Maintains and orders office supplies,

Composes all minutes and maintains legal documents and records required by State and Federal Law;

Completes direct payment orders, purchase orders, and budget transfers for signature for External Affairs and the Foundation and monitors same;

Provides support/arrangements for special projects; public events, receptions, ceremonies, press conferences, official visits, tours and other events;

Maintains and processes confidential aspects of the administrator's office which may include, but are not limited to departmental staff, donors, and other constituents of the College;

Serves as Secretary for the Board of Directors of the GCC Foundation;

Functions as an intra-agency and/or inter-agency functionary when so authorized by the Vice President;

Acts as a liaison between agency officials and public and non-public officials covering Foundation and External Affairs;

Assists in implementing and maintaining procedures on internal management and operational efficiency;

Prepares a variety of reports and records unique to External Affairs which may include the manipulation of database information to create computerized reports including financial reports.

The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND/OR PERSONAL CHARACTERISTICS:

Good knowledge of secretarial practices; good knowledge of office terminology, practices and procedures; good knowledge of bookkeeping procedures; ability to type accurately at an acceptable rate of speed; ability to operate word processing equipment, software and peripherals; ability to understand and follow oral and written directions; ability to get along well with others; ability to work under time constraints and handle multiple assignments; ability to maintain confidentiality; good judgment; initiative, resourceful, tactful and courteous.

Job Requirements:

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of an appropriate equivalency diploma recognized by the NYS Department of Education, AND EITHER:

A. Graduation from a regionally accredited or NYS registered two year college with an Associates Degree in Secretarial Science, Office Technology-Secretarial or related field, AND one (1) year of full-time paid clerical experience which shall have included typing;

OR:

B. Completion of a minimum of 65 semester credit hours from a regionally accredited or NYS registered college or university, including a minimum of 24 semester credit hours in Office Technology AND one (1) year of full-time paid experience as listed in A above;

OR:

C. Three (3) years of full-time paid clerical experience as listed in A above.

Part time experience will be prorated as appropriate.

Additional Information:

SALARY AND CONDITIONS OF EMPLOYMENT:

This is a Full Time, Genesee County civil service position at 37.5 hours per week and is compensated at a rate of $21.86 per hour. Incumbent must be a resident of Genesee, Livingston, Monroe, Erie, Orleans, Wyoming or Niagara County.

BENEFITS:

NYS Retirement Options (NYSERS)

Comprehensive Health and Dental Insurance through Independent Health and Delta Dental

FSA

15 days' sick, 4 personal days, 12 vacation days and several holidays annually

GCC Tuition Waiver for employee and dependents

SUNY Tuition assistance at 4-year institutions

Access to the Employee Assistant Program (EAP)

Access to the fitness center, pool, studio, walking trails and more at the Richard C. Call Arena