• Business Coordinator I

    Texas A&M University System (College Station, TX)


    Job Title

     

    Business Coordinator I

     

    Agency

     

    Texas A&M University

     

    Department

     

    Finance - College of Arts and Sciences

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    College Station, Texas

     

    Job Type

     

    Staff

    Job Description

    A Glimpse of the Job

     

    The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

    Essential Duties/Tasks

    Accounts Payable

    + Serves as a liaison with Financial Management Operations

    + Assists in preparing budgets

    + Monitors and reports on unit budget activity

    + Processes and reviews departmental and Development Foundation invoices

    + Inputs invoices through documentation imaging at FMO

    Accounts Receivable

    + Coordinates the departmental service center invoice processing for the Stockroom, Instrument Shop, etc.

    + Reviews billing accounts to see if the account is in good standing

    + Makes copies and sends invoices to departments.

    + Scans copies of all invoices

    Departmental Purchasing

    + Initiates and arranges all department purchase requisitions

    + Reviews and approves grant vouchers and requisitions

    + Assists with the administration of contracts and grants

    + Contacts vendors to place orders and resolve accounting issues

    + Prepares monthly and annual financial records

    + ·Develops financial and statistical analyses and summary reports on fiscal purchasing and historical data

    Departmental Credit Cards

    + Reconciles monthly Pro-Cards

    + Manages the departments purchase and travel card security and liability

    General (Training and Miscellaneous Support)

    + Provides purchasing and travel expense training and support for all Faculty, Staff, and Students within the Departmental units (ex: Aggiebuy, CONCUR, etc.)

    + Assists with the planning, implementing, and monitoring of department wide business procedures

    + Interprets policies and procedures

    + Assists with the inventory process related to purchasing

    + Maintains business files

    + Composes effective correspondence

    + Proposes and implement solutions to routine financial problems

    Travel Reimbursements

    + Responsible for reviewing, processing, and approving travel reimbursements

    + Trains faculty, staff, and students on new and existing e-travel procedures

    + Processes reimbursements to Seminar Speakers, the hostess, and employees

    Supervision

    + Indirectly supervises student workers who assist with departmental business data entries into FAMIS, Aggiebuy, IPAY, etc.

    + Directs, trains, and reviews the work of student workers that assist with related business processing

    Cash/Check Processing

    + Communicates cash handling procedures, coordinates, and approves cash handling activities, and implements and coordinates purchasing activities

    + Coordinates and delivers cash and checks to the appropriate office, such as the cashier's office and the Development Foundation

     

    What you need to know

     

    Salary: Compensation will be commensurate to selected hire’s experience.

     

    Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

    Required Education and Experience

    + Bachelor’s degree or equivalent combination of education and experience

    + Two years of related experience in general office, accounting, or personnel operations

    Preferred Qualifications

    + Knowledge and experience with TAMU business practices, policies, and procedures

    + Knowledge of research grant expenditure allowances

    Knowledge, Skills, and Abilities

    + Knowledge of spreadsheet applications

    + Interpersonal and communication skills

    + Planning and organizational skills

    + Ability to multi-task and work cooperatively with others

    Other Requirements and Factors

    + This position is security sensitive

    + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

    + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

     

    Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.