• Business Coordinator I

    Texas A&M University System (College Station, TX)


    Job Title

     

    Business Coordinator I

     

    Agency

     

    Texas A&M University

     

    Department

     

    Finance - College of Veterinary Medicine

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    College Station, Texas

     

    Job Type

     

    Staff

    Job Description

    A Glimpse of the Job

     

    The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

    Essential Duties/Tasks

    Financial Review and Reporting

    + Review and approve vouchers and requisitions

    + Audit reconciliations of multiple unit accounts

    + Monitor and report on unit budget activity

    + Prepare monthly and annual financial reports

    + Provide input to and interpret policies and procedures

    Fiscal Coordination and Operations

    + Coordinate annual fiscal year closing activities

    + Draft new fiscal year plans

    + Coordinate routine fiscal activities

    + Propose solutions to routine financial problems

    + Communicate and implement cash handling and purchasing procedures

    + Coordinate inventory process and maintain business files

    Program and Project Assistance

    + Assist in planning, developing, implementing, coordinating, and monitoring business programs or services

    + Assist with administration of contracts and grants

    + Prepare budgets for review

    + Develop financial and statistical analyses and summary reports

    + Compose correspondence

    + Support unit, program, or project administration

    Staff Training and Supervision

    + Participate in hiring and training of business staff and/or student workers

    + Provide supervision as needed

    + Train staff on new and existing business procedures

    + Provide guidance on policies and regulations

    Liaison and Personnel Support

    + Serve as liaison with financial, payroll, and/or human resources

    + Coordinate routine personnel activities and maintain personnel files

    + Review and approve leave requests

     

    What you need to know

     

    Salary: Compensation will be commensurate to selected hire’s experience.

     

    Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

    Required Education and Experience

    + Bachelor’s degree or equivalent combination of education and experience

    + Two years of related experience

    Preferred Qualifications

    + Business courses at the high school or college level

    + Five years' experience in a higher education institution business office setting

    + Task management experience

    + Experience with TAMU business office rules and procedures

    + · Work history involving purchasing and accounts payable using state, designated, and contract funding

    + Experience with TAMU cash handling and accounts receivable

    + Experience managing grant accounts

    + Experience using FAMIS, Canopy, Ipayments, and AggieBuy

    + Knowledge of disbursement guidelines for TAMU, TAES, RF TAMU Fdn, and TEES

    Knowledge, Skills, and Abilities

    + Knowledge of word processing and spreadsheet applications

    + Interpersonal and communication skills

    + Planning and organizational skills

    + Ability to multitask and work cooperatively with others

    Other Requirements and Factors

    + This position is security sensitive

    + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

    + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

     

    Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.