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  • Administrative Assistant II

    Iowa State University (Ames, IA)



    Apply Now

    Position Title:Administrative Assistant II

     

    Job Group:Professional & Scientific

     

    Required Minimum Qualifications:High school diploma or equivalent and 3 years of related experience

     

    Preferred Qualifications:Experience providing administrative support in a higher education environment, including direct collaboration with multiple team members, departments, faculty, staff, graduate students, and student employees

     

    Experienced in financial management, including budgeting, purchasing, expense tracking, and coordinating travel arrangements in compliance with institutional or organizational policies

     

    Skilled in monitoring expenditures and providing guidance to faculty and staff on budget adherence, procurement processes, and institutional financial policies

     

    Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint

     

    Technologically proficient, experienced in compiling reports, and managing databases

    Job Description:

    Summary

    The Apparel, Events and Hospitality Management (AESHM) department in College of Health and Human Sciences is seeking a highly qualified Administrative Assistant II. This position oversees the business operations of the department and provides high-level administrative support to the Department Chair. Responsibilities include managing day-to-day activities, coordinating financial processes, supporting budget planning, and facilitating communication and reporting to ensure smooth and efficient departmental functioning.

     

    The successful candidate will demonstrate strong communication, organizational, and problem-solving skills, with the ability to manage multiple priorities in a dynamic academic environment. This position requires sound judgment, attention to detail, and the ability to work independently while supporting the Department Chair and departmental operations. The ideal candidate will foster a collaborative and collegial workplace culture and be adaptable to the evolving needs of the department and its affiliated units.

    Example of Duties

    + Performs a variety of administrative support activities.

    + Provides financial assistance to the Department Chair.

    + Manages financial requests from faculty and staff.

    + Conducts moderately complex research, gathers data, and prepares reports.

    + Makes travel reservations and itineraries.

    + Participates in regularly scheduled team meetings.

    + Edits documents for grammar, spelling, and punctuation errors.

     

    Level Guidelines• Career-level position demonstrating proficiency and knowledge of related competencies• Works under direct to general supervision and may receive guidance on more complex assignments• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature• Applies thorough knowledge to respond to inquiries and requests• Able to resolve most problems and issues and respond to requests without escalation• Provides guidance to students• May provide supervision to one to two other staff or lead a small work team

     

    Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

     

    Appointment Type:Regular

     

    Number of Months Employed Per Year:12 Month Work Period

     

    Time Type:Full time

     

    Pay Grade:PS806

     

    Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

     

    Original Posting Date: October 16, 2025

     

    Posting Close Date:October 26, 2025

     

    Job Requisition Number:R17951

     

    By focusing on the future and providing the best student experience possible, Iowa State University (http://www.iastate.edu/) attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State, we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.

     

    Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.

     

    All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

     

    Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email [email protected].

     

    If you have questions about the application process please email [email protected] or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email [email protected] or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942.

     

    General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.

     


    Apply Now



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