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### Job Duties

Position Type:

Administrative Assistant/Clerical/Administrative Assistant

Date Posted:

10/14/2025

Location:

Aspen Ridge Elementary School

Date Available:

01/05/2026

Closing Date:

10/21/2025

This position is for Osseo Area Schools' new site, Aspen Ridge Elementary School, which will officially open for the 2026-27 school year. The start date for the Administrative Professional position is January 5, 2026.

This position is open for applications until Tuesday, October 21, 2025. Interviews will take place on October 27 and 28.

Job Summary

To inspire and prepare each and every scholar with the confidence, courage, and competence to achieve their dreams, contribute to the community, and engage in a lifetime of learning. The Administrative Professional at Aspen Ridge Elementary School provides in-depth secretarial and clerical support to the principal and staff. This role is critical in building a welcoming and supportive culture from day one, acting as the primary point of contact for students, staff, families, and the wider community. The ideal candidate is a proactive self-starter who can build administrative systems and procedures from the ground up, with a major emphasis on the organization and coordination of all internal clerical office functions.

Key Responsibilities

Administrative Support & Organization

Provide extensive secretarial and clerical support to the principal and school staff, including typing, filing, and duplicating materials.

Maintain a high level of organization for all general files to ensure easy and accessible access.

Direct substitute teachers to appropriate classrooms, provide them with schedules, and collect end-of-day reports.

Maintain records of staff absences and process all required personnel forms.

Respond to minor health concerns during the absence of the health specialist.

Assist in the initial office setup and organization, including creating new filing systems (digital and paper) and establishing communication systems.

Student & Family Support

Greet visitors and serve as a liaison between the principal, staff, students, parents, and the general public.

Enroll and withdraw students, maintain accurate and confidential student records, and request records for new students.

Organize and prepare scheduling materials for parent-teacher conferences and other events.

Provide community resource information to families as needed.

Assist with community liaison duties, helping families transition smoothly to the new school.

Communication & Community Building

Answer phones and direct calls, serving as the primary representative of the school.

Design occasional flyers, signage, and other communication materials for special school events.

Assist in planning and coordinating school events, including the grand opening, open house, and other large-scale functions.

Manage incoming and outgoing correspondence, including email, social media, and newsletters.

Prepare and distribute parent communications through multiple platforms (e.g., Talking Points, Blackboard).

Possess a personality of love, compassion, joy, and humor to help build a strong, positive culture.

Minimum Qualifications

Education

High school diploma or equivalent.

Essential Experience & Skills

Extensive Experience: Proven record of successfully managing the administrative functions of an elementary school as a head secretary or administrative assistant.

Project Management & System Design: Demonstrated ability to manage complex, long-term projects and design and implement new administrative processes and procedures from scratch.

Technology Proficiency: Advanced skills in relevant software, including student information systems (e.g., Synergy), Microsoft Office Suite (Word, Excel, Publisher, Access), Google Suite, and various communication platforms.

Documentation & Record Keeping: Meticulous organizational skills with experience in creating and maintaining accurate records from the very beginning.

Key Qualities

Outgoing and People-Centered: A naturally outgoing personality with a genuine love for connecting with students, families, and staff.

Compassionate and Empathetic: Possesses a deep sense of compassion, particularly for families navigating a new school environment.

Energetic and Positive: A can-do attitude and a high level of energy to inspire optimism and enthusiasm.

Proactive and Solution-Oriented: A self-starter who anticipates needs and actively seeks solutions to problems.

Adaptable and Flexible: The ability to thrive in a dynamic, ever-changing environment.

Fun and Approachable: A candidate who can infuse fun and joy into the school office, creating a warm and inviting atmosphere.

Salary: Class 4-A, $27.36 to $29.81 hourly (for 2025-26 school year)

Work schedule: Monday through Friday, 8 hours/day

Bargaining unit: Osseo Administrative Professionals (OAP)

Job type: full-time, 219 workdays/year

Note: The work year calendar for both the 2025-26 school year and 2026-27 school year will be flexible to accommodate the need for additional work time during the summer months, which is needed to prepare for the opening of the new school. The individual hired into this position will work with the principal to set a calendar that will support the needs for the work leading up to the opening and meet the requirements of the 219 day contract.

Osseo Area Schools offers:

Meaningful and impactful work

Opportunities to grow professionally

A variety of benefits

Summer opportunities

Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.

### Minimum Education Required

High school diploma or equivalent.

### Minimum Experience Required

Essential Experience & Skills

Extensive Experience: Proven record of successfully managing the administrative functions of an elementary school as a head secretary or administrative assistant.

Project Management & System Design: Demonstrated ability to manage complex, long-term projects and design and implement new administrative processes and procedures from scratch.

Technology Proficiency: Advanced skills in relevant software, including student information systems (e.g., Synergy), Microsoft Office Suite (Word, Excel, Publisher, Access), Google Suite, and various communication platforms.

Documentation & Record Keeping: Meticulous organizational skills with experience in creating and maintaining accurate records from the very beginning.

Key Qualities

Outgoing and People-Centered: A naturally outgoing personality with a genuine love for connecting with students, families, and staff.

Compassionate and Empathetic: Possesses a deep sense of compassion, particularly for families navigating a new school environment.

Energetic and Positive: A can-do attitude and a high level of energy to inspire optimism and enthusiasm.

Proactive and Solution-Oriented: A self-starter who anticipates needs and actively seeks solutions to problems.

Adaptable and Flexible: The ability to thrive in a dynamic, ever-changing environment.

Fun and Approachable: A candidate who can infuse fun and joy into the school office, creating a warm and inviting atmosphere.

### Shift

First (Day)

### Number of Openings

1

### Veterans Encouraged to Apply

Yes

### Drug Test Required

Yes

### Compensation

$27.36 - $29.81 / Hourly

### Postal Code

55369

### Place of Work

On-site

### Requisition ID

31053

### Job Type

Full Time

### Job Benefits

https://resources.finalsite.net/images/v1748359550/district279org/qgkqh0vvxvzqul5ospvs/2024-2026OAPFINAL.pdf

### Application Link

https://www.applitrack.com/osseo/onlineapp/jobpostings/view.asp?category=Administrative+Assistant%2FClerical&AppliTrackJobId=31053&AppliTrackLayoutMode=detail&AppliTrackViewPosting=1