"Alerted.org

JOB SUMMARY

Under supervision, performs a variety of clerical duties in support of office, program or unit operations.

This is the second level of a four-level classification series. The Administrative Specialist II differs from other levels in this classification series in that the incumbent is required to exercise a moderate degree of independent judgment in the performance of their duties. The incumbent performs technical office support tasks requiring a clear understanding and skill in applying office guidelines and work methods.

MAJOR TASKS AND RESPONSIBILITIES

This list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position if the work is similar, related or logical assignment to the position.

+ Sorts CHS Mail - Date stamp all incoming (USPS, fax, or patient delivery) CHS mail and correspondence upon receipt.

+ Files incoming mail in conjunction with established policies and procedures.

+ Sort through CHS email - Open and print all incoming claims and correspondence received through email upon receipt and date stamp and file in conjunction with established policies and procedures.

+ Filing of all CHS forms and correspondence

+ Mailing

+ Faxing

+ Answering phones

+ Copying

+ Data Entry

+ Greeting patients

+ Attend meetings and trainings as directed by supervisor.

+ Create agendas and take minutes for meetings.

+ Mail DSHS notification letters to providers.

+ Send letters to providers requesting additional information.

+ Prepare and mail provider cancellation notices.

+ Document Purchase Order number on all incoming claims and attach to the corresponding Purchase Order form.

+ Verify insurance eligibility.

+ Manage CHS forms.

+ Print Purchase Orders per established policies and procedures.

+ Locate missing Purchase Orders.

+ Deliver and pick up CHS correspondence from various locations.

Safety

+ Adheres to safety policies and procedures within the clinic.

+ Participates in filing incident reports when appropriate and forwards them to Assistant Health Director.

+ Follows OSHA and safety guidelines applicable to the clinical area.

Communication

+ Represents the MIT Health Program in a positive and professional manner when interacting with patients and the community.

+ Demonstrates positive interpersonal relations skills in dealing with staff, providers and management.

+ Proficient in written and oral communication.

+ Demonstrates strong computer skills.

+ Adheres to the policies and procedures on confidentiality and HIPAA.

+ Because of the Tribe’s commitment to community service and the well being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.

EDUCATION - EXPERIENCE AND TRAINING FOR POSITION

G raduation from a high school or equivalent with course work in general office practices, and two (2) years of experience in an office, administrative, or related support position is required. Some assignments may require program specific certifications at a time set by the Tribe.

SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION

Knowledge: general office principles and practices, operation of standard office equipment that may include typewriter, personal computer, copier, fax machines and multi-line telephone, software applications relative to the position assignment, basic mathematics.

Skills:keyboarding (speed required may vary according to position assignment), word processing (knowledge of software programs varies according to position assignment), oral and written communications, interpersonal and human relations, problem-solving, customer service ¾ in person and via telephone (discretion, patience, etiquette, professionalism) following oral and written instructions, prioritizing workload and adapting to changes in work load demand, providing limited training, maintaining confidentiality of sensitive matters, following through on assignments as directed, initiative and accountability skills for work product or service.

PHYSICAL REQUIREMENTS

Continuously uses vision. Frequently sits for long periods of time. Frequently talks and listens. Manual dexterity for computer work and routine paperwork. Occasionally walks and reaches with hands and arms. Occasionally lifts up to 25 lbs.

# of Openings1

Job LocationUS-WA-Auburn

DivisionHealth

Job StatusHourly

RateUSD $52,503.00/Yr.

MaxUSD $77,266.00/Yr.

TypeRegular Full-Time

Pay Grade5 - DOE

ProgramHealth - Business Office