"Alerted.org

St. John’s is leading and inspiring a shift in society’s views of elderhood. Join our family of dedicated, talented employees who are at the forefront of innovative senior services delivery in this community. St. John’s embraces living every day by fostering a culture that is friendly, respectful, responsive, compassionate, innovative, and fun for both employees and the elders and residents that call St. John’s home.

If this description speaks to you, continue reading about the opportunity of Site Coordinator. This is a full-time, day 40 hours a week position located at St. John's Home.

Position Summary:

The Site Coordinator provides a variety of administrative assistance to optimize productivity and client relations. The exact scope of the Site Coordinator’s responsibilities may vary depending on the type of practice, facility, and needs of the clinician they are working with. Operations & Practice Support Leaders will collaboratively establish assignments.

The Site Coordinator conducts his/her duties by adhering to the highest standards of ethical and moral conduct, acts in the best interest of TeamHealth and fully supports TeamHealth’s focus on supporting its clinicians. The Site Coordinator will comply with HIPAA and company policies by managing sensitive and confidential matters, such as patient information, and protecting the security of information, data, and files.

A Site Coordinator may not evaluate a patient, make a medical assessment, or give medical advice. Respective Operations & Practice Support Leaders must determine the skill level and capabilities of each Site Coordinator and consider the risk of liability and quality control when assigning responsibilities.

Qualifications & Education Required:

+ High School Diploma or GED.

+ Minimum of 2 years in healthcare administration or a related role, such as patient navigator, referral coordinator, medical assistant, or medical office administrative staff, preferably in a clinical setting.

+ Strong knowledge of medical terminology, healthcare systems, and medical billing processes, including familiarity with insurance procedures and patient scheduling.

+ Proven experience in patient-facing or customer service roles within a medical or mental health environment, demonstrating excellent interpersonal and communication skills.

+ Practical experience managing compliance with healthcare regulations (e.g., HIPAA) and maintaining confidentiality of patient records.

+ Hands-on experience with Electronic Health Record (EHR) systems and administrative tasks, such as patient admissions, document management, and verifying patient information.

Position Responsibilities:

+ Manages census data in the post-acute facilities, audits for accuracy

+ Assists with scheduling and tracking of regulatory visits

+ Assists with obtaining missing face sheets, upon request

+ Obtains and organizes forms for clinician review & signature (certifications, consults, incident reports, pharmacy recommendations including GDRs)

+ Maintains census in Gehrimed

+ Attaches scanned documents and pictures to Gehrimed

+ Updates patient information in Gehrimed

+ Adds alerts to Gehrimed such as hospice or any category that may be applicable in the future

+ Enter new patients in Gehrimed

+ Performs special projects and other related tasks assigned

+ Prepares rounding list and may gather necessary information for clinician:

+ Patients to be seen

+ Lab/test results

+ Vital Signs, Weights, Accu-checks

+ Medication Administration Record (facility EHR or paper)

Physical/Environmental Requirements:

+ The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, with proper documentation. While performing the essential functions of this job, an employee is regularly required to:

+ Drive to various facilities.

+ Lift 10-15 lbs.

+ Have good attendance.

+ Work at a desk, utilizing a computer.

+ Communicate by telephone.

+ Operate a PC and other office equipment (copier, fax, etc.).

+ Move freely between offices or facilities.

+ The work environment corresponds to the average office environment.

Check out what we have to offer YOU at https://www.stjohnsliving.org/careers:

+ Health, dental, vision insurance (30 hours+)

+ Employer sponsored life insurance & telemedicine (30 hours+)

+ Weekly paychecks

+ Competitive pay

+ Ability to pay your bills before pay day through PayActiv: https://www.payactiv.com/employees/

+ Free parking

+ 24/7 fitness center

+ Generous paid time off and holidays

+ On-site child care

+ Employee Assistance Plan

+ Cell phone discounts

+ Recognition activities and events

St. John’s is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by laws and regulations.