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Job Title: Office CoordinatorJob Description

Join our dynamic team as an Office Coordinator and play a crucial role in ensuring the smooth operation of our office. You will be instrumental in organizing and maintaining business and personnel files, managing accounts, and supporting business operations through effective communication and administration.

Responsibilities

+ Utilize Microsoft Office products and other software programs for business and operational reporting.

+ Organize and maintain business and personnel files.

+ Compile and maintain records of business transactions, including receipts, bills, policies, invoices, statements, and checks.

+ Manage initial project set-up and contract/customer information within the accounting system.

+ Oversee business and contractor licensing procedures and documentation.

+ Handle accounts receivable and collections.

+ Answer incoming telephone calls.

+ Order and maintain office supplies.

+ Manage office supply vendors.

Essential Skills

+ Proficient in Microsoft Excel and other Microsoft Office products.

+ Strong data entry and administrative support skills.

+ Excellent customer service and communication abilities.

+ Experience in filing, front desk operations, and invoicing.

+ Understanding of accounting, office management, and accounts receivable.

Additional Skills & Qualifications

+ Knowledge of office practices and principles of a contractor business.

+ High level of presentation skills.

+ Ability to work independently and as part of a team.

+ Strong organizational, efficiency, and time/project management skills.

Work Environment

This position requires working in an office environment, supporting a leading provider of fire detection, protection, and suppression systems. The role is based in Nashville and involves collaborating with a team dedicated to protecting lives and preserving the integrity of valuable equipment and spaces.

Job Type & Location

This is a Contract to Hire position based out of Nashville, Tennessee.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Nashville,TN.

Application Deadline

This position is anticipated to close on Oct 29, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.