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Facilities Management Administrator

Job ID: 13414

Business Unit: MTA Headquarters

Regular/Temporary: Regular

Department: Leasing Acquisitions & RE Ops

Date Posted: Oct 15, 2025

Description

POSTING NO.

13414

JOB TITLE:

Facilities Management Administrator

DEPT/DIV:

Real Estate

WORK LOCATION:

2 Broadway

FULL/PART-TIME

FUL L

SALARY RANGE:

$83,245 - $93,951

DEADLINE:

Until filled

This position is eligible for teleworking , which is currently one day per week. New hires are eligible to apply 30 days after their effective hire date.

Opening:

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Position Objective:

The Facilities Management Administrator (FMA) is an essential role within MTA Real Estate, supporting a geographically diverse portfolio encompassing over 57 properties and 3.5 million square feet. Acting as a liaison across multiple departments and agencies, the FMA ensures seamless coordination of facilities operations, interagency collaboration, and administrative functions. A key responsibility is the management of the 20th-floor Conference Center Complex, including high-volume scheduling, A/V services, and event logistics. The FMA also plays a vital role in maintaining occupancy data integrity, ensuring the accuracy and reliability of real estate information, and facilitating new lease transitions. Additionally, the FMA provides essential administrative support to the Director of Real Estate Operations and their direct reports, balancing competing priorities to achieve organizational objectives effectively.

Responsibilities:

+ 20th Floor Conference Center Management:

Lead the management and coordination of the 20th Floor Conference Center Complex, ensuring seamless scheduling of multi-configurable spaces, effective A/V services, and proper event logistics. Serve as the primary point of contact for user departments, building operations, and security teams to meet diverse organizational and interagency needs.

+ Occupancy Data Integrity and Real Estate Information Management:

Oversee the maintenance and accuracy of occupancy data across the MTA's portfolio, working with agencies such as NYCT, MNR, B&T, and LIRR. Ensure reliable real estate data that supports strategic decision-making and reporting requirements.

+ Lease Transition Support:

Coordinate and support operational activities for transitions into new lease spaces, including office relocations, space reconfigurations, and vendor interactions. Ensure smooth execution to minimize disruptions to organizational functions.

+ Process Optimization and Record Maintenance:

Develop and implement processes to streamline facilities operations, ensuring a timely flow of accurate information. Maintain complete transaction records to support audits, compliance, and strategic planning .

+ Other duties as assigned.

Qualifications:

Knowledge/Skills/Abilities:

+ Demonstrated proficiency in or ability to learn the Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, and Outlook, including Outlook calendar management.

+ Exceptional interpersonal skills with demonstrated ability to build and maintain effective relationships with stakeholders, including internal teams, external vendors, and interagency partners.

+ Deep understanding of and experience in the building management arena is essential, particularly in managing complex facility operations, event logistics, and occupancy data.

+ Proficiency in and/or ability to learn organizational and presentation skills.

+ Proficiency in and/or ability to learn to complete short- and long-term projects effectively and as efficiently as possible.

+ Proficiency in and/or ability to learn analytical and/or quantitative skills.

Education and Experience:

+ High school diploma or equivalent.

+ Minimum of three (3) years of progressively responsible professional experience in facilities management administration.

P referred:

+ Bachelor’s degree in a related field.

+ Ten or more years of progressively responsible professional experience in facilities management administration.

+ Familiarity with the MTA’s policies and procedures.

+ Familiarity with the MTA’s collective bargaining procedures

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites .

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Employees driving company vehicles must complete defensive driver training once every three years for current MNR drivers, or within 180 days of hire or transfer for an employee entering an authorized driving position.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.