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Jr. Contract Closeout Specialist (0009)

OCT Consulting is a business management and technology consulting firm that provides support to Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

Responsibilities and Duties

OCT provides closeout support to the Administrative Closeout Official (ACO) within the U.S. Agency for International Development (USAID). The ACO is responsible for processing the administrative closeout of expired Acquisition & Assistance (A&A) awards issued by USAID Headquarters in Washington, DC. This includes verifying final deliverables, ensuring financial reconciliation, negotiating indirect cost rates with contractors and recipients, and de-obligating unexpended balances in accordance with federal and agency policies.

OCT is seeking an experienced Jr. Closeout Specialist with a minimum of 2 years of experience in federal acquisition and assistance supporting the closeout of contracts, grants, and cooperative agreements—preferably for the USAID or other federal agencies with similar requirements.

The client maintains a large inventory of physically complete awards at various stages of closeout. The objective of this effort is to expedite closeout activities in order to:

+ Ensure compliance with contractual and regulatory requirements;

+ De-obligate unliquidated funds in a timely manner; and

+ Protect the interests of the U.S. Government by ensuring all administrative actions are properly executed.

Key responsibilities and duties include:

+ Managing the full lifecycle of closeout activities for contracts, cooperative agreements, and grants in accordance with:

+ The Federal Acquisition Regulation (FAR);

+ The Code of Federal Regulations (2 CFR); and

+ USAID’s internal closeout policies and procedures.

+ Reviewing and reconciling contract and assistance files for accuracy and completeness.

+ Coordinating with Contracting/Agreement Officers, Financial Management Offices, and Program Offices to verify deliverables and final payments.

+ Documenting of files into central database.

+ Organizing and consolidation of all award files and documents (by types of acquisition/assistance).

+ Managing and updating the weekly workload tracker.

+ Preparing closeout documentation such as checklists, release of claims, property disposition records, and de-obligation memos.

+ Uploading designated files into the Agency’s Secure Image and Storage Tracking System.

+ Reconciling award files in USAID’s Phoenix Financial System.

+ Preparing documents in GLAAS to de-obligate excess funds.

+ Coordinating final payments and indirect rates with vendors.

+ Identifying expired files for destruction.

Requirements

Qualifications:

+ Must be able to obtain or retain a Public Trust clearance. The investigation will involve a credit, fingerprint, and law enforcement agency check

+ Minimum of 2 years of experience as an Acquisition & Assistance Specialist, Contracting Officer Representative (COR/AOR), or equivalent role within USAID or another federal acquisition office.

+ Must be knowledgeable of ADS, 2 CFR, FAR and AIDAR rules and regulations regarding the closure of federal awards.

+ Bachelor's Degree is preferred.

+ Work will primarily be performed remotely and at least two days a week at OCT’s office in Tysons Corner, VA. The individual, however, must be willing to travel to the client’s headquarters in Washington D.C. as needed.

+ Strong analytical, organizational, and communication skills.

+ Ability to manage high-volume workloads and meet established deadlines.

+ Providing feedback for process improvements.

Benefits

Benefits

OCT offers competitive compensation packages and a full suite of benefits which includes:

+ Medical, Dental, and Vision insurance

+ Retirement savings 401K plan provided by an industry leading provider with 3% employer contributions of the employee’s gross salary

+ Paid Time Off and Standard Government Holidays

+ Life Insurance, Short- and Long-Term disability benefits

+ Training Benefits

Salary Range: $65,000-72,000 yearly commensurate with experience, education, etc.

About OCT Consulting

OCT Consulting LLC is a minority-owned, Small ​Disadvantaged Business (SDB) providing professional services and information technology solutions to the Federal government and commercial clients. Founded in 2013, we bring the advantage of agility in operations along with a management team with a track record of leading successful engagements at major Federal government agencies.

At OCT, we are committed to ensuring equal opportunity for all individuals, recognizing that merit and qualifications are the foundation of our hiring, promotion, and development practices. We believe in creating a work environment where every employee can thrive based on their abilities, skills, and achievements. Our practices are designed to ensure fair treatment and equal access to opportunities for all, regardless of race, ethnicity, gender, sexual orientation, age, abilities, or other personal characteristics. We are dedicated to providing career growth and professional development based on individual merit and fostering a workplace where everyone’s contributions are valued and recognized.