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RESP-NET Medical Record Abstractor - HP I - Communicable Disease Branch

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RESP-NET Medical Record Abstractor - HP I - Communicable Disease Branch

Salary

$50,724.00 - $56,186.40 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

FAA02121-10/16/25

Department

Department of Public Health & Environment

Division

Division of Disease Control and Public Health Response

Opening Date

10/16/2025

Closing Date

10/30/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

4500 E Cherry Creek S Dr, Denver, CO 80246, USA

Department Contact Information

Rosalie Esparza [email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

Division of Disease Control and Public Health Response - Communicable Disease Branch

This position is open only to Starte of Colorado Residents

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Be BOLD.... Make a REAL difference . . . and join us in serving our communities in advancing Colorado's health and protecting the places we live, work, learn, and play, to create a healthy and sustainable Colorado where current and future generations thrive.

In addition to free parking, access to RTD bus lines, Cherry Creek bike path and flexible working arrangements, click the link below to review additional benefits and perks!!!!Careers (https://cdphe.colorado.gov/careers)

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to:Public Service Loan Forgiveness (PSLF) (https://sites.google.com/state.co.us/cdpheintranet/culture-strategy-equity-and-innovation/human-resources/current-employees/pslf-public-service-loan-forgiveness)

Description of Job

The Division of Disease Control and Public Health Response (DCPHR) is the department’s lead surveillance, planning and response arm for public events including communicable disease outbreaks and epidemics, pandemics, bioterrorism, and other public health and mass casualty events and disasters. The division includes the Office of Emergency Preparedness and Response; State Public Health Laboratory; Health Equity Branch, Communicable Disease Branch; Immunization Branch. Electronic and Disease Reporting; Newcomer Health Branch; and Operations Branch. The Division exists to ensure that the Department has the ability to effectively prepare for, monitor, detect, diagnose, investigate, and nimbly respond to all types of conditions, events and disasters that impact the public’s health.

The Unit:

The purpose of the Communicable Disease Branch is to monitor, investigate, and control epidemic and communicable diseases affecting the public health in Colorado, as required under Colorado statute including: invasive bacterial diseases; foodborne/enteric diseases; waterborne diseases; viral respiratory diseases; vaccine preventable diseases; healthcare-associated infections; tuberculosis; and zoonotic/vectorborne diseases.

About the Position:

This position exists to assist in performing surveillance for respiratory-associated hospitalizations (COVID-19, influenza, and RSV), which are reportable conditions in Colorado, by collecting medical, epidemiologic, and other data as well as managing health information. The position works closely with respiratory disease epidemiologists, other medical record abstractors, project/unit managers, and the Principal Investigator to determine priorities for data collection in order to meet changing and conflicting project objectives in a timely manner. This position applies knowledge of each of the conditions being studied and of medical records organization, related databases, medical terminology, diagnoses, tests, and medical information management procedures to assure comprehensive data collection and data quality. This position serves as a liaison between CDPHE and the staff at hospital medical records departments and other sources of data. The position serves as a resource to help with new surveillance officer training and case report form clarification. This position also assists with data validation and cleaning to ensure completeness and correctness of data.

What you will be doing:

+ Conduct enhanced case surveillance for COVID-19, RSV, and influenza-associated hospitalizations by conducting in-depth medical record reviews using standardized data collection forms to collect demographic, clinical, treatment, vaccination, and laboratory information.

+ Abstract medical information from electronic medical records according to specific instructions.

+ Enter data into central databases and track reported cases and completion of record reviews.

+ Participate in data cleaning, request copies of medical records directly from hospitals when warranted (e.g., insufficient information in available electronic medical record,

+ Help answer fellow medical record abstractor’s questions.

+ Identify COVID-19, influenza, and RSV-associated hospitalizations that are reported to CDPHE into EpiTrax to ensure they meet case definition.

+ Identify COVID-19, influenza, and RSV-associated hospitalizations that are reported to CDPHE via CHA discharge audits to ensure they meet case definition.

+ Enter unreported or missing information reported by these methods into the communicable disease databases (EpiTrax, REDCap)

+ Based on lists provided by the CDC, project site staff or internal CDPHE staff, validate data that has been marked as possibly erroneous and incomplete or correct missing or erroneous data from record abstraction or data entry.

+ Evaluate the quality of reporting sources for reporting accuracy, consistency, data quality, volume of case reports, effectiveness of the data source for program objectives, and report to the project epidemiologist , project/unit manager, and/or Principal Investigator.

+ Identify data quality issues and problems with reporting sources such as missing records, incomplete records, or incorrect records.

+ Assist in the development of flexible solutions to resolve the problems.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.

Experience Only:

Four (4) years of experience in public health or communicable disease control, communicable disease surveillance, health data management, medical record abstraction or other experience closely related to the work assigned to the position

Education and Experience:

A combination of related education in public health, health education, biology, statistics, science, epidemiology, biostatistics or closely-related field and/or experience in public health or communicable disease control, communicable disease surveillance, communicable disease epidemiology, health data management, medical record abstraction or closely related field equal to four (4) years.

This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated.

NOTE: Click on the link here toHOW TO APPLY (https://careers.colorado.gov/how-to-apply) and submit a complete application. That documents your work history giving details of your qualifications, including how your experience aligns with the minimum and preferred qualifications for this position when listing your work history.

* YOU MUST ATTACH A COPY OF TRANSCRIPTS TO YOUR APPLICATION IF YOU ARE USING EDUCATION TO MEET THE MINIMUM QUALIFICATIONS*

CONDITIONS OF EMPLOYMENT

Must be willing to:

+ A pre-employment background check

+ Travel for training, conferences or hospitals.

+ Be expected to work and/or remain at their worksite in delayed start, early release, or closure situations.

+ Be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

+ Be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

Preferred Qualifications

+ Relevant state of Colorado work experience.

+ Experience in collecting and entering data

+ Experience with communicable disease surveillance data

+ Experience abstracting information from electronic medical records

+ Experience navigating a variety of electronic medical record platforms

+ Experience working in relational databases such as REDCap, CEDrs or EPI TRAX

+ Experience in medical terminology

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

A complete application packet must include:

+ A complete application that documents your work history giving details of your qualifications, including how your experience aligns with the minimum and preferred qualifications when listing your work history.

+ A copy of your transcripts if you are using education to meet the minimum qualifications. (unofficial copy acceptable)

+ If you are a veteran, attach a copy of your DD214 to your applications.

The Selection Process:

+ Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application by Subject Matter Experts (SMEs) against the preferred qualifications.

+ A top group, up to six (6) candidates, will be invited to schedule an interview with the hiring manager.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

ADAAA Accommodations:The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Dan McKenna, [email protected] or call 303-692-2060, option 5.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~

CDPHE IS A TOBACCO FREE CAMPUS

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

As a condition of employment, you are required to submit to a pre-employment background check if offered the position. Are you willing to meet this requirement?

+ Yes

+ No

02

This position requires educational transcripts to be submitted if you are using education to meet the minimum qualifications for this position, a copy of your unofficial (or official) transcript.

+ Yes

+ No

03

If you are a veteran, did you attach a copy of your DD214 to your application?

+ Yes

+ No

04

Did you attach a cover letter?

+ Yes

+ No

05

Please describe your experience in communicable disease case ascertainment and medical record abstraction using a standardized case report form.

06

Briefly describe your level of experience with electronic medical records and abstracting information from electronic medical records

07

Please provide an example of your experience working collaboratively with internal teams, community partners and diverse groups. How did you build and maintain those relationships? (1-2 paragraphs)

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

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Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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