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Office Assistant Part Time (ASCMV)

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Office Assistant Part Time (ASCMV)

Salary

$15.57 Hourly

Location

Las Cruces, NM

Job Type

Part-time Regular

Job Number

7022 10-25 MD

Department

Animal Services Center of the Mesilla Valley

Opening Date

10/15/2025

Closing Date

11/3/2025 11:59 PM Mountain

+ Description

+ Benefits

+ Questions

Nature of Work

ANIMAL SHELTER PERSONNEL ARE EMPLOYEES OF THE ANIMAL SERVICE CENTER OF THE MESILLA VALLEY - NOT THE CITY OF LAS CRUCES.

Performs highly responsible and specialized office support and customer care duties for the Animal Service Center of the Mesilla Valley (ASCMV). The ideal candidate will have exceptional office support skills, customer service experience, and a heart for animals.

Environmental Factors

Work is performed in a kennel/shelter setting; animals may be in work areas. Exposure to disinfectant solutions and animal odors; animal dander, waste, and occasional bites/scratches is possible: appropriate training and PPE will be provided. Consistently exposed to animals and animal allergens under conditions with limited alternatives available.

Physical Factors

Light physical demands; frequent to constant use of personal computer; some lifting and carrying of files and reports; occasional lifting of moderately heavy objects (up to 30 pounds); essential and marginal functions may require sitting for prolonged periods; may be expected to physically handle animals.

Work Situation Factors

Position involves completing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues; may be assigned to a non-traditional work schedule based on operational need. Position is subject to drug testing in accordance with applicable State and Federal regulations and ASCMV policies.

Part time regular, non-exempt position. Part time positions are not eligible for leave or health benefits.

This position is graded XN04.

Duties and Responsibilities

+ Serves as front-desk receptionist: greets the public and respond to inquiries in person, by phone, or email; provides accurate information about ASCMV programs, services and policies.

+ Schedules and confirms appointments for animal intake, adoptions and vaccinations.

+ Performs clerical duties including filing, document preparation, data entry and recordkeeping.

+ Maintains and organizes shelter records in both electronic and paper formats.

+ Assists with purchasing, inventory tracking and supply management.

+ Coordinates incoming/outgoing mail, deliveries and internal communications.

+ Supports administrative staff with special projects, reports, and event planning.

+ Handles sensitive information with discretion and maintains confidentiality.

+ May assist in coordinating or attending community outreach events or mobile services.

+ Safely handles animals as needed, including leashing, walking, and safely moving them in and out of kennels or transport crates, especially during off site events or animal transfers.

+ Process cash, credit, and debit transactions while ensuring accuracy and compliance with company policies.

+ Provide high quality customer service to the public while actively promoting the organization’s mission, policies, services, and programs.

+ Assist the public with animal intake and/or adoption processes including counseling potential adopters and educating owners about alternatives to relinquishing animals.

+ Accurately complete paperwork pertaining to adoption agreements, microchip registration, licenses, owner reclaims, and owner relinquishments.

+ Assist with scheduling sterilization surgeries.

+ Complete timely and accurate computer data entry, ensure data integrity using both computer and paper filing systems.

+ Responsible for incoming financial transactions, operating a cash register, accurately recording all transactions, and end-of-day cash drawer balancing.

+ May assist with follow-up phone calls to finalize adoptions, schedule sterilization surgery, or update foster to adopt program participants.

+ May assist with off-site events including those pertaining to adoptions, clinics, or community events.

+ Maintains a clean and safe environment for the animals and public at all times.

+ Participate in animal stress and disease reduction efforts throughout the shelter environment.

+ Treating all animals humanely, properly, and with compassion at all times regardless of the situation or circumstance and promoting a humane and caring attitude toward all animals.

Minimum Qualifications

High School Diploma or GED. Two (2) years of experience in administrative support, customer service or related field. Associate’s Degree in Business Administration, Office Administration, Human Services, Social Work or related field may be preferred. A combination of education, experience, and training may be applied in accordance with Animal Services Center of the Mesilla Valley policy. Demonstrated computer skills in working with word processing, spreadsheet and email software.

Licenses/Certifications:

Valid driver’s license is required. Position requires an acceptable driving record in accordance with ASCMV policy. Bilingual skills (English/Spanish) are desirable. Additional technical certifications and training may be required for some incumbents in this job class.

Knowledge, Skills, and Abilities

Availability - ASCMV is open seven days a week and all but four holidays a year. Availability and a willingness to work a flexible schedule are required.

Compassion for animals, comfortable working in the shelter environment and willing to accommodate animals in the work place.

General Knowledge of: Basic office practices and procedures; business arithmetic; appropriate business English, including spelling, grammar and punctuation; techniques for dealing with the public, in person and over the telephone; basic computer applications involving word processing, data entry and/or standard report generation; basic record keeping practices; customer service standards and protocol; Animal Service Center of the Mesilla Valley policies and procedures.

Skills in: Entering data into a computer system with speed and accuracy; making accurate arithmetic calculations; preparing and writing reports and business correspondence, independently or from brief instructions; meeting critical time deadlines; using initiative and independent judgment within established procedural guidelines; searching and maintaining records and computer files.

Ability to: Assess and prioritize multiple tasks, projects and demands; communicate effectively in verbal and written forms; safely handle animals of varying sizes and temperaments; walk dogs on leashes, and maneuver animals in and out of enclosures or vehicles; establish and maintain effective working relations with co-workers and representatives from other local, state and Federal agencies.

As per provisions specified in the individual contract or grant. To view a summary of benefits offered by the City of Las Cruces,Click here (http://www.las-cruces.org/207/Employee-Benefits)

01

I understand and accept that the position I am applying for is with the Animal Services Center of the Mesilla Valley (ASCMV) and not the City of Las Cruces. If hired, I will be a ASCMV employee and not a City of Las Cruces employee.

+ Yes

+ No

02

I understand and accept that I may have to attend a ASCMV facility (shelter) tour in order to be considered for the position I am applying for.

+ Yes

+ No

03

Position requires at least a High School Diploma or GED. Do you meet this minimum requirement? (If you fail to include this information under the education section of the application, you may be disqualified from the selection process.)

+ Yes

+ No

04

Position requires at a minimum, two (2) years of experience in administrative support, customer service or related field? (If you fail to include this information under the work experience section of the application, you may be disqualified from the selection process.)

+ Yes

+ No

05

A valid driver's license is required. Do you have a valid driver's license?

+ Yes

+ No

06

if you answered "yes" to the question above, please indicate the type of license, license number, expiration date, any restrictions and endorsements, and the state that issued the license.

07

Although not required, bilingual skills in English/Spanish are desirable. Do you meet this preference?

+ Yes

+ No

08

Position has a preference for an Associate's Degree in Business Administration, Office Administration, Human Services, Social Work or related field. Do you meet this preference? (Please include applicable information under the education section of your application.)

+ Yes

+ No

Required Question

Employer

City of Las Cruces

Address

Phone

575-528-3100575-528-3100

Website

http://www.lascruces.gov

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