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Senior Executive Management Assistant 11

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Senior Executive Management Assistant 11

Salary

$54,412.80 - $73,361.60 Annually

Location

Lansing, MI

Job Type

Permanent Full Time

Remote Employment

Flexible/Hybrid

Job Number

3291-25BK-CCLB43

Department

Michigan Department of Lifelong Education, Advancement, and Potential (MiLeap)

Opening Date

10/16/2025

Closing Date

10/23/2025 11:59 PM Eastern

Bargaining Unit

NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)

+ Description

+ Benefits

+ Questions

Job Description

At the Michigan Department of Lifelong Education, Advancement, and Potential, we are laser-focused on improving opportunities and outcomes for Michiganders from preschool to postsecondary. From connecting more families with quality child care and prek programs to making it more affordable to earn a skill certificate or college degree, we are helping more people make it in Michigan.

MiLEAP was created by Governor Whitmer in July 2023 and is the newest department in the State of Michigan. VisitMichigan.gov/MiLEAPto learn more about our work and consider applying to join a team working to make Michigan a better place to grow up, learn, live, work, and play.

This position provides executive-level support to the Director of the Child Care Licensing Bureau (CCLB). The position performs a variety of administrative and executive support tasks and responsibilities which may include highly confidential and sensitive information. Administrative functions include, but are not limited to, the following: maintaining the schedule and appointments for the Bureau Director; coordinating with internal and external partners; preparing correspondence, supporting internal communications; coordinating projects; organizing bureau engagement activities and events, and assisting with other administrative duties. This position also supports bureau hiring, onboarding, and personnel-related processes in partnership with the bureau and department.

Position Description (https://MCSC.state.mi.us/AgencyPDFs/CCLB%20Bureau%20Director%20SEMA%2011%20PD.pdf)

Required Education and Experience

This position generally requires the education acquired through completion of high school and six years of office experience involving administrative support practices. Specific information on the education and experience required for the position is in thejob specification of the Senior Executive Management Assistant class. (https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/SeniorExecutiveManagementAssistant.pdf)

Additional Requirements and Information

Required Writing Exercise:

You’ve been asked to assist in onboarding a newly hired Child Care Licensing Consultant. The Bureau Director has requested a one-page internal onboarding communication to share with staff, welcoming the new hire and providing helpful background.

Instructions:

Prepare a one-page internal newsletter-style communication (Word or PDF format) that includes:

+ A short welcome message from the Bureau Director (you may draft this on their behalf)

+ A brief biography of the new hire (you may create realistic details, such as prior work experience and education)

+ A reminder about an upcoming all-staff event or employee engagement opportunity (you may invent the details)

+ A clear layout and professional tone appropriate for internal distribution

Please attach your resume, cover letter, any applicable official transcripts, and the writing exercise to your application.

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

SEMA – Do you possess at least an educational level typically acquired through the completion of high school?

+ Yes

+ No

02

SEMA2 - Do you possess one of the following? At least six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including at least three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; at least two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, at least one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10. OR An associate's degree or higher in applied arts and sciences in an executive secretarial science curriculum and at least one year of experience as a Secretary 9 in State classified service. If so, please attach a copy of your official college transcripts.

+ Yes

+ No

03

Please select your level of experience providing administrative support for an executive.

+ None

+ One to three years

+ Three to five years

+ More than five years

04

Describe your specific professional experience that qualifies you for this position.

05

Provide an example of a time you had to manage competing priorities on a tight deadline. How did you ensure timely and effective outcomes?

06

Please select your experience managing a calendar and coordinating meetings and events.

+ None

+ One to three years

+ Three to five years

+ More than five years

07

Describe your experience coordinating meetings or events that involved multiple internal and external participants. What tools or strategies did you use to ensure effective coordination?

08

This position requires excellent written communication skills. Describe the types of written materials you have prepared (e.g., reports, memos, official correspondence) and explain your process for drafting and proofreading.

09

What systems or tools have you used to stay organized and manage complex schedules, documentation, or communications?

10

Do you have experience planning or supporting employee engagement activities or internal communications?

+ Yes

+ No

11

Describe your experience planning or supporting employee engagement activities or internal communications.

12

Are you a current MiLEAP employee?

+ Yes

+ No

Required Question

Employer

State of Michigan

Department

Michigan Department of Lifelong Education, Advancement, and Potential (MiLeap)

Address

[email protected]

400 S. Pine Street, P.O. Box 30002

Lansing, Michigan, 48909

Phone

(800) 788-1766

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