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Senior Accounts Payable Specialist

Job ID:

250942

Location:

VA - Metro Bldg At Eisenhower

Full/Part Time:

Full-Time

Posting Open-Close

10/15/2025

-

10/30/2025

Union

002

Regular/Temporary:

Regular

Job Description

Minimum Qualifications

Education

+ Graduation from an accredited college or university with a bachelors degree in Accounting, Finance, or Business Administration.

+ In lieu of a Bachelors degree, a high school diploma or General Equivalency diploma with four (4) years of experience in accounting in addition to the experience below.

Experience

+ Three (3) years of progressively responsible experience in accounting along with preparing invoices and recording transactions.

Certification/Licensure

+ N/A

Preferred

+ Concur Travel and Expense System

+ Corporate Card Travel Administration

+ Large ERP Experience (i.e. Oracle Fusion, SAP, PeopleSoft)

+ Large volume three-way match invoice processing

+ Expense coding and review processing

+ Reporting experience Physical Requirements and Working Condition

Medical Group

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Summary

The Senior Accounts Payable Specialist is responsible for compiling, reviewing, processing and analyzing all vendor payments and expenses. Senior Accounts Payable Specialist ensures accurate and timely payment of invoices, cash advances, adjustment vouchers, expense reports, pay cycles, vendor records, and resolve any discrepancies. This is administrative, customer service, professional and clerical support work on a highly confidential and moderately difficult nature. Provides administrative and clerical support to the Manager and Department as needed. Must be adept at problem-solving and using professional discretion in handling customer service problems on the spot. Employee also serves as one of the primary point of contacts with offices raising issues relating to vendor payments. This position requires professional, technical, administrative, analytical, and confidential work of a complex nature.

Essential Functions

+ Performs accounts payable related tasks required to support the needs of the Authority. Analyzes occurring and recurring discrepancies and determines the appropriate solution. Advises accounts payable manager of unusual problems and their resolutions in a timely manner.

+ Runs the pay cycle process which includes payroll taxes, garnishment, operating and capital payments.

+ Processes a high volume of invoices accurately and efficiently in a fast-paced environment.

+ Answers and returns all in-coming calls and email messages via the account¿s payable hotline and email timely and responsively and ensure that voice and email boxes are monitored periodically throughout the day. Monitors vendor account pay files and performs necessarily follow up until problem is resolved.

+ Serves as primary contact person Vendor Master database. Ensures all vendor information are correct in Vendor Master, such as remittance address, banking information, tax identification number, and 1099 vendors are properly flagged.

+ Processes returned vendor checks and electronic payments. Ensures that cancelled payments are entered in Financial ERP System. Communicates with Cash Management department to process stop payments and payment reissues.

+ Provides technical support for PeopleSoft to A/P staff and other departments when payment issues arise. Serves as "Subject Matter Expert" for A/P design and implementation, including staff training and any required vendor/account analysis.

+ Acts as back-up to staff as needed. Responds to requests for information of both internal and external auditors on a timely basis. Keeps manager apprised of the status of required responses.

+ Process cash advance payments and employee reimbursements in our Travel Request and Expense system and Financial ERP system.

+ Review and process employee expense reports, verifying accuracy and adherence to company policies.

+ Provide training and support regularly to other departments and staff on travel request, aging receipts, receipting, invoicing, and expense report processing.

+ Assists in the development and implementation of Accounts Payable policies and procedures. ¿ Reconcile corporate travel card charges, vendor statements, and open cash advance accounts monthly.

Other Duties

+ Other duties as assigned

+ Maintains and promotes awareness and accountability with safety policies and procedures while performing job functions. Promotes a positive safety culture and encourages reporting of safety concerns consistent with our Agency Safety Plan, other regulatory requirements within the Safety Management System and just culture principle

The** **functions** **listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:

+ Skills and/or behavioral assessment

+ Personal interview

+ Verification of education and experience (including certifications and licenses)

+ Criminal Background Check (a criminal conviction is not an automatic bar to employment)

+ Medical examination including a drug and alcohol screening (for safety sensitive positions)

+ Review of a current motor vehicle report

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.