"Alerted.org

Working Title** **:** **Legal Administrative Assistant

Job Class: Legal Administrative Assistant

Agency: Administrative Hearings

+ **Job ID:** 89579

+ **Location:** St. Paul

+ **Telework Eligible** : Yes - this is a hybrid position

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary:** Unlimited

+ **Who May Apply:** Open to all qualified job seekers

+ **Date Posted:** 10/16/2025

+ **Closing Date:** 10/30/2025

+ **Hiring Agency/Seniority Unit:** Administrative Hearings/ Administrative Hearings-AFSCME.

+ **Division/Unit:** Court of Admin. Hearings/ APA and WC Support

+ **Work Shift/Work Hours:** Day Shift

+ **Days of Work:** Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $24.12 - $32.54 / hourly; $50,363 - $67,944 / annually

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Classified Status:** Classified

+ **FLSA Status:** Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) **:** Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Court of Administrative Hearings (CAH) is seeking to hire a Legal Administrative Assistant in our St. Paul office. CAH is the largest of three Executive Branch Courts with over 75 full-time equivalents located in St. Paul and Duluth. CAH, with 34 judges, is comparable in size to the Ramsey County District Court with 32 judges. CAH has exclusive, bench trial-level jurisdiction in hearings for over 250 state agencies and local units of government in over 200 unique areas of administrative law and is Minnesota's workers' compensation trial court. CAH renders justice through fair, timely and impartial hearings and high-quality dispute resolution services

This position provides high-level legal and administrative support to the judges and staff attorneys of CAH's Administrative Law and Workers' Compensation courts. Work is performed according to legal reference and CAH style manuals, Minnesota Statutes, and policies. The incumbent will communicate regularly with agency staff, outside attorneys, various stakeholders, partners, and the public. This position requires professionalism, attention to detail, and exceptional organizational and time management skills.

Working as a Legal Administrative Assistant you will:

+ Draft,proofread,edit, and finalizecomplexlegaldocumentsfor judgesor staffattorneys.

+ Ensure thequalityoflegaldocumentsforcontent,grammar,spelling,propercitationformat.

+ MaintainaccurateandcompletedatainCAHcasemanagementsystems.

+ Maintain working knowledge of hearing requirements.

+ Receive and direct calls and emails providing legal support to judges, attorneys, litigants, and the public.

This is a hybrid work opportunity; employees must work a minimum of five (5) days in the office per pay period (every 2 weeks).

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

+ One (1) year of experience providing legal administrative support.

+ Customer service sufficient to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes.

+ Ability to prepare, edit and finalize legal documents, emails, memos, reports, and/or other documents and types of written communication free of errors, in proper format.

+ Data entry/database management skills sufficient to accurately input, verify, and edit electronic data.

+ Ability to use legal terminology sufficient to draft a variety of legal documents and maintain case files/records with accurate and complete information.

Preferred Qualifications

+ Completion of a legal secretary, legal administrative assistant or related post-secondary training program or certification; OR two or more years as a legal secretary.

+ Experience in administrative law and with eFiling.

+ Experience creating ADA compliant and accessible documents.

+ Proficient in Microsoft Office products (Word, Excel, Teams).

Physical Requirements

This is a sedentary position. It requires occasionally moving and transporting such articles as file folders and laptops or accounting boxes. May need to maintain a stationary position for long periods of time while carrying out job duties.

Additional Requirements

It is the policy of the Court of Administrative Hearings that all employees submit to a background investigation prior to employment. The background check may consist of the following components:

+ SEMA4 Records Check (applies to current and past state employees only)

+ Criminal History Check

+ Employment Reference Check

+ Court Records Check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.