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Working Title:

Registrar (MnSCU Academic Supervisor 1)

Institution:

Pine Technical and Community College

Classification Title:

MnSCU Academic Supervisor 1

Bargaining Unit / Union:

216: Middle Management Association

City:

Pine City

FLSA:

Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Unclassified - Unlimited Academic

Salary Range:

$30.10 - $45.24

Job Description

Pine Technical and Community College (PTCC) is seeking a Registrar to provide strategic leadership and oversight of student records and academic processes in support of the college’s mission, vision, and values. This role is instrumental in ensuring the integrity, accuracy, and compliance of academic records while fostering a student-centered approach to service and operational excellence.

The Registrar oversees the Records Office and is responsible for the development, implementation, and continuous improvement of procedures related to registration, transfer evaluation, satisfactory academic progress (SAP), graduation, and overall records management. This position supervises staff and manages systems and tools such as ISRS, uAchieve, Graduation Planner, Schedule Builder, and Transferology to ensure efficient and effective operations.

Serving as the Data Practices Compliance Officer for student records, the Registrar ensures adherence to FERPA and the Minnesota Government Data Practices Act (MGDPA), while maintaining high standards of data integrity and confidentiality. The role also involves interpreting and enforcing campus, state, and federal policies, rules, and regulations related to academic records and student data.

The position is based on the Pine City campus.

**Salary:** $62,849 - $94,461

Minimum Qualifications

+ Three (3) years of professional experience in college records/enrollment, higher education or related field. An associates degree may substitute for six (6) months experience, a bachelor’s degree for twelve (12) months, and a master’s degree for eighteen (18) months.

+ Demonstrated knowledge of policies, procedures, and best practices related to admissions, records and registration, enrollment management, and/or transfer;

+ Effective written and verbal communication skills sufficient to participate in discussions and communicate technical information to both technical and non-technical personnel;

+ Supervisory experience.

+ Familiarity with college courses, programs, and curriculum.

+ Excellent computer skills, especially with databases and spreadsheets.

+ Excellent organizational skills.

+ Professional and administrative skills including critical thinking, problem-solving and process planning.

+ Ability to manage schedules effectively, work on multiple projects and meet established deadlines.

Preferred Qualification

+ Two or more years of experience working within higher education, in a student services role.

+ Extensive knowledge of state and federal regulatory laws such as Family Educational Rights and Privacy Act (FERPA) and MN Governmental Data Privacy Act (MGDPA).

+ Computer skills sufficient to navigate software programs including, but not limited to Word, Excel, Access, Perceptive Content/imaging, etc.

+ Experience with a student record system; as well as other data and communication tools.

Key Responsibilities

+ Lead the Records department: Supervise staff, manage hiring and performance, enforce policies, and oversee budgeting and goal-setting.

+ Manage registration and records systems: Oversee student registration, grading, degree audits, and compliance with institutional and state policies.

+ Ensure data integrity and compliance: Maintain accurate and secure student records, serve as Data Practices Compliance Officer, and report data as required.

+ Oversee graduation processes: Evaluate graduation eligibility, issue awards, and manage related reporting.

+ Coordinate academic progress: Administer Satisfactory Academic Progress (SAP) processes and appeals.

+ Support college operations: Serve on committees, represent the college externally, and assist with events and registration activities.

Other Requirements

In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State’s vehicle use criteria and consent to a Motor vehicle Records check.

A job offer may be contingent upon successfully passing a background check. The background check may consist of the following components:

• Criminal Background Check

• Employment Record Review (current and former State employees only)

• Employment Reference Check

• Conflict of Interest Review

**Employment eligibility:** The college regrets that it is unable to offer H-1B sponsorship at this time. The successful candidate, under U.S. Citizenship and Immigration Services regulations, must be able to accept work in the U.S. by the day employment begins.

**Learn More About Campus Safety:** We encourage all prospective applicants to review PTCC’s Annual Campus Security Report and Clery statistics, which provide important information about campus safety and crime prevention. Visit https://pine.edu/public-information-and-policies/ for detailed insights into our commitment to creating a safe and secure learning environment.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Work Shift (Hours / Days of work)

Monday-Friday 8:00 am - 4:30pm

Telework (Yes/No)

No

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About

Pine Technical and Community College is a campus community where faculty and staff know students by name. We are one of the largest employers in Pine County and are known regionally for our mission to serve our students. Learn more about Pine Technical and Community College at http://pine.edu .

Application Procedure:

The required documents listed below must be included in your application to be considered for initial review. If not submitted, your application will be marked as incomplete:

+ Transcript: Unofficial transcripts are acceptable for initial review purposes; however, official transcripts must be provided at the time of hire.

+ Current Resume: Resume must include dates of employment (month and year) for each position and Indicate average hours worked per week for each job.

+ Cover Letter

+ Please be prepared with a list of 4 references and their contact information, 2 of which are current or past managers/supervisors. This information will be obtained from you as applicable during the recruitment process.

Last date to apply: October 27 ,2025.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

11-24-2025

Position End Date:

12-01-2025

Open Date:

10-16-2025

Close Date:

10-28-2025

Posting Contact Name:

Christina Anne Kitt

Posting Contact Email:

[email protected]