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Public Health Specialist II - Contracts

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Public Health Specialist II - Contracts

Salary

$67,192.32 - $92,905.28 Annually

Location

Minneapolis, MN

Job Type

Full-time

Job Number

2025-00491

Department

Health

Division

Administration HFS

Opening Date

10/16/2025

Closing Date

11/2/2025 11:59 PM Central

FLSA

Exempt

Bargaining Unit

CPE

+ Description

+ Benefits

+ Questions

Position Description

This position is responsible for utilizing all funds received by the department to carry out services to the community and developing and maintaining successful relationships with all internal and external partners by ensuring that all funds received by the department are appropriately accepted, allocated and tracked; maintaining compliance with city, state and federal procurement standards, providing training and support to all department contract/program management staff; developing and maintaining the necessary tools and resources to complete this work.

Work Location –

This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.

The City of Minneapolis does not sponsor applicants for work visas.

A cover letter and resume are required. You must attach a cover letter and updated resume to your application.

Job Duties and Responsibilities

+ Coordinate the development of contracts for service with community partners

+ Manage RFP development, approval and release process

+ Develop SharePoint environment for training, resources and staff self-service

+ Manage receipt of grant funds from federal, state and local funders

+ Develop POs for payment of invoices

+ Liaise with City procurement staff to ensure all goals and processes are on target

+ Assist community partners with navigation of city systems

+ Assure vendor compliance with City procurement standards

+ Maintain an understanding of federal, state and local grant compliance/procurement standards

+ Assist contract management staff with the development of scopes of work, budgets, etc.

+ Oversee invoice distribution and approval among programmatic staff

+ Review, edit and approve contract documents prior to release

+ Maintain relationships with community partners, federal, state and local grant managers, City attorney staff, procurement staff, program and contract managers

Required Qualifications

Minimum Education

Bachelor’s Degree in Public Health, Public Administration, Business Administration, Project Management, related field or equivalent combination of education and experience.

Minimum Experience

Two years of related experience in contracting and procurement, management of grant funds, vendor relationship management, experience in training and resource development, knowledge of the functions of Public Health, community engagement.

Equivalency

An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Desirable Qualifications -- Language

Bilingual skills in Spanish, Somali, Amharic, Oromo, Hmong, Vietnamese and/or Lao.

Desirable Qualifications -- Cultural competency

Ability to relate and work effectively with people from diverse cultural, economic and ethnic backgrounds.

Selection Process

The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check

The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation

This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association.For more information on the terms and conditions of this agreement please visit: https://www.minneapolismn.gov/government/departments/hr/labor-agreements/professional-employees/#d.en.169543

Eligible List Statement

The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire 1 month after it has been established.

Interview Selection

The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

+ Ability to work as part of a team

+ Ability to delegate tasks and assure completion of other staff in the unit

+ Excellent oral and written communication skills

+ Ability to maintain effective relationships with diverse populations and community partners

+ Ability to be flexible and responsive to changing demands

+ Ability to be self-sufficient and motivated when necessary

+ Knowledge of Office 365 operating environment

+ Experience with databases and financial management systems

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose—serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.

Benefits Summary

Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page (http://www.minneapolismn.gov/hr/benefits/WCMS1Q-066289) .

Insurance

Health insurance

Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design (http://cityofminneapolis.welcometomedica.com/page/61) with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.

Dental insurance

The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.

Life insurance

The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance.

Paid time off

Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements (http://www.minneapolismn.gov/hr/laboragreements/index.htm) .

Paid parental leave

City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.

Retirement

City employees earn a pension and may choose to participate in additional retirement savings programs.

+ Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.

+ Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).

Transportation

Eligible City employees may choose to participate in the following transportation programs:

+ Metropass: TheMetropass (http://www.minneapolismn.gov/hr/benefits/trans/benefits\_pre-tax-transit) program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.

+ Parking or Van Pool:The City of MinneapolisTransportation Benefits Plan (http://www.minneapolismn.gov/hr/benefits/trans/WCMS1P-113620) gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.

Learning and development

To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.

Other perks

Employees can also take advantage of flexible spending accounts, theEmotional Wellbeing Solutions (https://www.minneapolismn.gov/government/departments/hr/benefits-wellness/) , health club discounts and more.

01

This position will be working with confidential and private information. Are you able to maintain the highest level of professionalism in working with this information based on the Minnesota Data Practices Act and the Health Insurance Portability and Accountability Act (HIPAA)?

+ Yes

+ No

02

Please indicate below the highest level of education that you have completed.

+ None

+ High School Diploma or GED

+ Associate Degree

+ Bachelor's Degree

+ Master's Degree

+ Doctorate

03

How many years of experience do you have performing similar duties to those noted in the job announcement?

+ No experience

+ Less than 1 year

+ 1 year but less than 2 years

+ 2 years but less than 4 years

+ 4 years but less than 6 years

+ More than 6 years

04

Please select the level of experience that best describes your overall customer service skills, as they relate to serving the procurement and/or service delivery contracting needs of a complex organization.

+ No Experience

+ Basic - (supported professional staff correspondence needs, maintained files for professional staff, entered data into forms and templates)

+ Intermediate - (served as first point of contact for internal and external customers, managed relationships with vendors throughout contract process, provided upper management and leadership with reports and updates as necessary)

+ Advanced - (worked directly with vendors to establish project goals and parameters, presented new projects to leadership, worked with internal customers to set goals and outcomes for programming, engaged with staff from other departments to identify opportunities for collaboration)

05

Please rate your level of experience with drafting and managing contracts and grants for professional services.

+ No Experience

+ Basic - (completing templates, corresponding with vendors, ensuring receipt of appropriate documentation, managing contract and grant files)

+ Intermediate - (drafting and editing contracts, tracking grants, developing scopes of work, completing contract amendments, collecting bids)

+ Advanced - (negotiating with vendors, reviewing and approving payments to vendors, scoring proposals for professional services, managing an electronic contracting software or database)

06

Check one, or more of the responsibilities below, in which you have had two, or more years of experience performing:

+ Developing and managing contracts

+ Preparing request for proposals (RFP) and facilitating the selection process

+ Track and manage grant funds

+ Oversee invoice distribution and approval process

+ Collaboration with community partners

+ Data collection and reporting

+ None of the above

07

Describe your experience leading trainings, managing projects, and/or supporting community partners who are providing services to residents, referencing job(s) listed on your resume/application. If you do not have this experience, type "None" in the space provided.

08

Have you attached a cover letter and resume? If not, your application will be considered incomplete.

+ Yes

+ No

09

How did you find out about this position? (Select all that apply)

+ Recruiter

+ City of Minneapolis website

+ City of Minneapolis employee

+ City of Minneapolis job interest card

+ City of Minneapolis Career Opportunities Bulletin

+ Friend or family member

+ League of Minnesota Cities website

+ Diversityjobs.com website

+ Governmentjobs.com website

+ Indeed.com website

+ Minnesotajobs.com website

+ Minnesota Council of Nonprofits Website

+ Other website

+ LinkedIn

+ Twitter

+ Facebook

+ Other social media site

+ Newspaper

+ Other media

+ College or University

+ Community organization

+ Job Fair

+ Professional association

+ Site Visit

10

Please specify where you heard about this position (e.g., website name, City of Minneapolis employee name, job fair, professional association).

Required Question

Employer

City of Minneapolis

Address

350 South 5th Street

Room 1

Minneapolis, Minnesota, 55415

Phone

(612) 673-2282

Website

http://www.minneapolismn.gov/jobs

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