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Program Transitions Coordinator II

Job ID:4265

Salary:$29.68 - $31.24 Per Hour

Area of Interest:Administration

Division:Corporate

Shift Type:Day

About Us:

VOALA

Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans- services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

PAY RATE:$29.68 - $31.24 Per Hour

BENEFITS:VOALA offers competitive medical, dental, vision and retirement benefits.

JOB SUMMARY AND PURPOSE

The primary assistant to the Program Transitions Manager, the Program Coordinator II provides oversight and support to the startup/closeout projects.

DUTIES AND RESPONSIBILITIES

+ Collaborate with, assist, and support the Program Transitions Manager on new program start up needs:

+ Assist in developing a start-up plan for each program opening, oversee implementation

+ Provide coordination and track progress of efforts among various departments involved in program implementation, including: Program, HR, IT, Facilities, and Accounting

+ Provide ongoing review of implementation processes to help ensure efficient and effective start-up of new programs

+ Other duties, as assigned

+ Act as liaison between internal and external stakeholders:

+ Work with Program Transitions Manager to maintain open lines of communication between program staff, internal departments, and funders

+ Ensure communications, keeping the relevant staff informed about upcoming deadlines and deliverables, as well as updates and requests from funders

+ Attending meetings, internal and external

+ Data Management

+ Maintain and track award documentation, including RFPs, proposals, contracts, supporting documents and required forms

+ Monitor start-up requirements and ensure deadlines are met

+ Provide reports and complete special projects, as assigned

+ Work with program and administrative staff to facilitate success of grant/contractual obligations for start-up;

+ Conduct regular site visits, working from a checklist to ensure compliance with grant/contractual obligations, health and safety regulations, documentation and record-keeping standards, health and safety regulations, documentation and record-keeping standards;

+ Assist on going review of start-up systems to ensure efficient start-up.

+ Other tasks as may be directed

ESSENTIAL DUTIES:

+ New Program Start-up

+ Collaborate, assist, and support the Program Transitions Manager and designated team members on new program start up needs:

+ Support coordination and track progress of efforts among various departments involved in program implementation, including: Program, HR, IT, Facilities, and Accounting

+ Provide ongoing review of implementation processes to help ensure efficient and effective start-up of new programs

+ Act as liaison between internal and external stakeholders

+ Data Management

+ Maintain and track award documentation, including RFPs, proposals, contracts, supporting documents and required forms

+ Monitor start-up requirements and ensure deadlines are met

+ Provide reports and complete special projects, as assigned

+ Conduct regular site visits, working from a checklist to ensure compliance with grant/contractual obligations

+ Assist ongoing review of start-up systems

+ Other duties as required and is subject to change at any time.

+ Community outreach, Professional development events.

Qualifications

REQUIREMENTS:

+ Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications

EDUCATION:

+ Bachelor-s Degree in Social Services, Business, or related field

EXPERIENCE:

+ 2 year of supervisory experience in a social services organization

PREFERRED QUALIFICATIONS:

+ Preference given to candidates with understanding of nonprofit operations

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.