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Job Title

Research Compliance Coordinator

Agency

Texas A&M University

Department

Research Security Office

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Division of Research is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation. Texas A&M’s research creates new knowledge that provides basic, fundamental, and applied contributions resulting, in many cases, in economic benefits to the state, nation and world.

What We Want

The Research Compliance Coordinator is responsible for providing assistance in research compliance, including export controls, research security, visiting scholar reviews, foreign person employee reviews, and program coordination.

What You Need To Know

Compensation will be commensurate to the selected hire’s experience.

A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience

+ Bachelor's degree in applicable field or equivalent combination of education and experience.

+ Three years of research administration, export control, or related experience.

Required Knowledge, Skills, and Abilities

+ Exceptional organizational skills with the ability to prioritize and manage a large volume of work under pressure with competing needs.

+ Exceptional interpersonal and communication skills with strong commitment to customer service.

+ Ability to carry out tasks independently.

+ Working knowledge of Federal and University regulations pertaining to financial conflicts of interest, and/or experience in sponsored research administration or education.

+ Ability to multi-task and work cooperatively with others.

+ Excellent written and verbal communication, analytical, and organizational skills.

+ Discretion and ability to maintain confidentiality.

+ Knowledge of word processing, spreadsheet, and database applications.

+ Must be detail oriented.

Preferred Qualifications

+ Experience in a regulatory affairs compliance, research administration/compliance, or export control related area.

+ Law degree or legal experience; EAR and/or ITAR certifications.

+ Personal or professional experience in working with people.

+ Working knowledge of export control regulations, research compliance, federal grant and contract regulations and practical application of current research administration issues.

+ Working knowledge of electronic systems used in facilitating export control compliance (i.e. Visual Compliance, SNAP-R, Maestro, AggieBuy, Maestro, Concur, Dimensions, etc.).

Responsibilities

+ Export Control and Federal Regulation Compliance- Assists directors with international activity review requests to ensure compliance with federal, state, and University policies, rules, SAPs, and guidelines. Conduct applicable restricted party screenings. Monitors document submissions, reports, and notices for quality control, and maintains records. Communicates with and provides timely responses related to export control reviews, including issues.

+ Visiting Scholars and Foreign Employee Reviews- Assists the director with the review of visiting scholar and foreign employee requests to ensure compliance with federal, state, and University policies, rules, SAPs, and guidelines. Monitor Visiting Scholar email box. Log, track, and follow-up on all Visiting Scholar and Foreign Employee requests. Maintain all visiting scholar and foreign employee spreadsheets used for metrics data. Responsible for file setup and monitoring. Conduct applicable restricted party screenings. Monitors document submissions, reports, and notices for quality control, and maintains records. Communicates with and provides timely responses related to Visiting Scholar and Foreign Employee reviews, including issues. Creates and assigned UIN and Net ID to Visiting Scholars. Monitors access and termination of visitor Net ID accounts. Assign, monitor and track required visiting scholar trainings.

+ Program Coordination- Assists with the coordinating the development, modification and implementation of policies and procedures relating to all applicable program areas. Assists with reviews and updates SOPs. Maintains updated list of SOPs. Coordinates with existing program staff to maintain electronic resources ensuring all are up-to-date and complete. Assists staff in the development of training materials. Assists in updating and maintaining online training resources and other materials and program websites. Serves as a liaison between the programs and the research community as appropriate. Consults and advises faculty, staff, and students in the preparation of required documents based on knowledge of guidelines, rules and Federal regulations.

Other Requirements and Factors

+ This position is security sensitive

+ This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Export Control

+ Must be a U.S. citizen or permanent resident to apply

+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

+ Automatically enrollment in the Teacher Retirement System of Texas

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.