• Assistant Engineering Office Manager

    Actalent (Chapel Hill, NC)


    Overview:

    Are you a proactive, organized professional who thrives in a dynamic environment? This is a fantastic opportunity to play a key role in keeping a fast-paced office running smoothly. As the Assistant Office Manager, you’ll be at the heart of operations—supporting everything from administrative tasks and marketing coordination to HR and accounting functions. If you enjoy variety, take pride in your work, and love being the go-to person who keeps things on track, this role is for you.

    What You’ll Bring:

    + A degree in business, accounting, finance, or a related field (Associate degree with relevant experience also welcome).

    + Strong skills in Microsoft Office (Word, Excel, Outlook), Adobe Acrobat/Bluebeam, and general office software.

    + Bonus points for experience with website updates or social media content creation.

    Who You Are:

    + Professional, approachable, and highly organized.

    + A clear communicator with excellent time management.

    + Self-driven and eager to take initiative.

    + Trustworthy with confidential information and committed to doing the right thing.

    Growth & Development:

    We invest in your success. You’ll receive hands-on training in our systems and processes, plus access to professional development resources—including bestselling books and annual training in key areas like software, HR, and marketing.

    Your Day-to-Day:Office & Administrative Support

    + Be the friendly face of the office—greeting visitors, answering phones, and keeping the space tidy and welcoming.

    + Manage mail, shipping, and supplies.

    + Help coordinate team celebrations, events, and outings.

    Marketing & Social Media

    + Work with external partners to keep our online presence fresh and engaging.

    + Collect and organize content like team bios, project photos, and event highlights.

    Facilities & Equipment

    + Oversee vendor relationships and ensure smooth operations for office space, IT, and equipment.

    + Track inventory and support timely payments.

    Accounting Support

    + Assist with project setup and billing preferences.

    + Prepare and send invoices, manage receivables, and follow up on collections.

    + Help manage insurance policies and vendor compliance.

    Human Resources

    + Support recruiting, onboarding, and offboarding processes.

    + Maintain personnel records and coordinate benefits.

    + Keep HR policies and handbooks up to date.

    Why This Role Matters:

    + You’ll be a key player in creating a positive, productive workplace. Your work will directly support the team’s success and help ensure clients receive top-notch service. It’s a role with variety, impact, and room to grow.

    Pay and Benefits

    The pay range for this position is $20.00 - $25.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Chapel Hill,NC.

     

    Application Deadline

     

    This position is anticipated to close on Oct 30, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.