"Alerted.org

We are currently hiring for an Accounts Payable Specialist!

Job Description

As an Accounts Payable Specialist, you will be responsible for auditing vendor invoices by verifying them against purchase orders and packing slips, investigating discrepancies, and entering approved vouchers into the accounting system. You will also reconcile and post accounts payable batches within the accounting platform, process field service expense reports, and manage purchase order line items for vendor shipments delivered directly to customers.

Responsibilities

+ Audit vendor invoices against purchase orders and packing slips.

+ Investigate discrepancies and enter approved vouchers into the accounting system.

+ Reconcile and post accounts payable batches within the accounting platform.

+ Process field service expense reports and allocate them to job costs.

+ Manage purchase order line items for vendor shipments delivered directly to customers.

+ Reconcile weekly UPS invoices and record them in the accounting system.

+ Handle monthly American Express statements by reviewing and allocating to job costs.

+ Review and process LTL freight invoices into the accounting system.

+ Process utility invoices for multiple sites.

+ Provide transactional support to purchasing department staff.

+ Print accounts payable checks and obtain authorized signatures.

+ Maintain and replenish the petty cash fund.

+ Process new customer credit applications for Controller review.

+ Organize and maintain customer documentation, including credit applications and W-9 forms.

+ Create job entries in the expense tracking system for accurate job cost allocation.

+ Upload shipping documentation to the centralized multi-site tracking system.

+ Prepare, process, and post progress billings in the accounting system.

+ Collect, attach, and scan packing slips to customer invoices for accounts receivable.

+ Apply and post customer payments to the accounting system and the bank.

+ Support month-end and year-end closing activities.

Work Environment

You will be working in a dynamic team of four, including a manager. The role requires in-office presence four days a week, fostering a collaborative and engaging work environment.

Job Type & Location

This is a Contract to Hire position based out of Jacksonville, Florida.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on Oct 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.