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Job Title: Talent Acquisition Coordinator

Job Description

As a Talent Acquisition Coordinator, you will provide critical recruiting support to the Talent Acquisition function by managing expectations and requirements of candidates, recruiters, hiring managers, and other stakeholders. You will ensure that all recruitment activities progress effectively and efficiently, while updating key stakeholders as needed. Embedded within a set of technology stakeholders and a recruitment delivery team, your role is pivotal in maintaining the flow and integrity of the recruitment process.

Responsibilities

+ Partner with recruiters, hiring managers, interviewers, and candidates to schedule interviews.

+ Coordinate availability for interviews, including room, video, phone, and MS Teams details.

+ Reschedule interviews as needed and prioritize incoming requests against current workload.

+ Ensure prompt and professional communication with all stakeholders throughout the recruitment process.

+ Facilitate T&E request and reimbursement process for candidate interviews.

+ Serve as a specialist for Talent/Super Days.

+ Act as the primary point of contact for candidates throughout the recruitment process.

+ Welcome and escort candidates for onsite interviews, when applicable.

+ Manage ad-hoc issues such as scheduling conflicts, delays, and interviewer no-shows.

+ Attend and participate in debrief calls, when applicable.

+ Ensure compliance with established processes and procedures.

+ Collaborate with the broader/global Talent Acquisition team on other initiatives and projects.

+ Schedule 15–20 interviews per day, potentially up to 30–35 for one-on-ones.

+ Coordinate virtual and onsite interviews, including one-on-ones, panels, multi-panels, and Super Days/Batch Days.

+ Escort candidates during onsite Super Days or hiring events.

+ Manage candidate travel reimbursements, handling initial logistics.

+ Handle reschedules, cancellations, delays, and technical issues.

+ Use ATS (Smart Recruiters transitioning to Workday) for scheduling.

+ Add CodeSignal links for technical interviews and manage access via a ticketing system.

+ Prioritize and manage high-volume inbox traffic.

+ Maintain compliance with hiring practices (e.g., OFCCP).

Essential Skills

+ 1–2 years of high-volume scheduling experience in a corporate setting.

+ Strong skills in Microsoft Outlook, Word, and Excel.

+ Experience with ATS platforms, such as Smart Recruiters or Workday.

+ Ability to learn new tech tools quickly.

+ Experience coordinating tech and non-tech interviews.

+ Willingness to work from 8:30 AM–5:30/6:00 PM CST to support Pacific Time teams.

+ Recent experience in recruiting coordination within the last 2 years.

Additional Skills & Qualifications

+ Corporate recruiting coordination experience preferred.

+ Experience in high-pressure, fast-paced environments.

+ Familiarity with compliance-heavy organizations, e.g., OFCCP.

+ Preferred familiarity with SmartRecruiters, HRIS, and applicant tracking systems.

+ Experience with Super Days/Batch Days.

+ Familiarity with CodeSignal.

+ Prior experience with Workday.

+ Strong attention to detail.

+ Excellent written and verbal communication skills.

+ Ability to work under pressure and manage shifting priorities.

Work Environment

This is a hybrid role based in the Austin office, requiring in-office presence on Tuesday, Wednesday, and Thursday, with the option to work remotely on two other days. The work schedule is structured to support teams operating in the Pacific Time zone.

Job Type & Location

This is a Contract position based out of Austin, Texas.

Pay and Benefits

The pay range for this position is $17.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Austin,TX.

Application Deadline

This position is anticipated to close on Oct 25, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.