• Office Coordinator

    Aston Carter (San Francisco, CA)


    Job Title: Office Coordinator

    Job Description

    We are seeking a proactive, detail-oriented Office Coordinator to support our office and teams in San Francisco. This role combines front-of-house professionalism with strong administrative and organizational skills. You will manage daily office operations, ensure a welcoming environment for employees and visitors, and keep things running smoothly behind the scenes. You will thrive here if you are organized, tech-savvy, and enjoy taking initiative to anticipate needs before they arise.

    Responsibilities

    + Greet and assist visitors, vendors, and team members with professionalism and warmth.

    + Manage office access and visitor logs using tools like Envoy and Zoom for guest coordination.

    + Collaborate with security and property management teams to ensure safe and efficient operations.

    + Monitor and maintain office supply stock levels, anticipating needs and placing timely orders.

    + Coordinate with janitorial staff and property management to ensure facilities are clean, functional, and well-maintained.

    + Manage incoming and outgoing mail and deliveries.

    + Support onsite meeting and meal requests, including vendor coordination and setup.

    + Create and track purchase orders, reconcile invoices, and process expense claims using Expensify.

    + Support basic budget tracking for office operations.

    + Build and maintain vendor relationships; follow through to ensure timely and accurate service delivery.

    + Collaborate cross-functionally with teams to ensure office operations align with company standards.

    + Identify opportunities for process improvements and implement creative, efficient solutions.

    + Perform other duties as assigned.

    Essential Skills

    + 1–3 years of experience in office administration, front-desk, or facilities coordination.

    + Highly organized, detail-oriented, and able to manage multiple priorities independently.

    + Strong interpersonal and communication skills.

    + Proactive mindset with a bias toward action and continuous improvement.

    + Comfortable with basic budget tracking, expense reporting, and vendor follow-through.

     

    Additional Skills & Qualifications

     

    + Experience in start-up or fast-paced environments is a plus.

    + Proficiency with tools such as Microsoft 365, Slack/Mattermost, Envoy, Zoom, and Expensify is preferred.

    Work Environment

    The work environment is dynamic and fast-paced, located in San Francisco. You will use modern technologies and tools to manage office operations. The role requires a professional demeanor and attire to ensure a welcoming environment for all visitors and team members.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of San Francisco, California.

    Pay and Benefits

    The pay range for this position is $28.00 - $35.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in San Francisco,CA.

     

    Application Deadline

     

    This position is anticipated to close on Oct 30, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.