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Legislative Affairs Assistant

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Legislative Affairs Assistant

Salary

$52,000.00 - $56,000.00 Annually

Location

Jacksonville, FL

Job Type

Appointed Employee

Job Number

2026-06796

Department

OFFICE OF GENERAL COUNSEL

Opening Date

10/17/2025

Closing Date

10/24/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Job Description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Office of General Counsel is actively seeking a Legislative Affairs Assistant.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This position provides legal assistant support to assigned attorneys within the Legislative Affairs & Regulatory Department. Work assignments will include drafting and filing legislation and performing legal research. This position will also interface frequently with clients through verbal and written communications, including drafting transmittal letters and other client correspondence. Work is performed under the direction of a supervising Attorney V and is reviewed through conferences, inspection of documents and evaluation of results obtained.

Examples of Work

+ Provides administrative support to assigned attorneys.

+ Organizes and compiles various legislative documents, correspondence, and reports.

+ Conducts legal research to gather relevant data for preparation of legislation.

+ Assists with preparation of documents for assigned attorneys including legislation, exhibits, correspondence, and memoranda.

+ Handles electronic filing and tracking of legislation.

+ Communicates with clients.

+ Maintains calendar by scheduling meetings for assigned attorneys.

+ Prepares, maintains and closes various files.

+ Enters billable hours on behalf of attorneys into the tracking database, TABS.

+ Performs other duties as may be assigned from time to time.

Knowledge, Skills and Abilities

+ Proficient in Word, Outlook, PowerPoint, and Excel data program management; knowledge of TABS3 software is a plus.

+ Exceptional ability to organize and prioritize numerous tasks and to complete them under time constraints.

+ Ability to concentrate and pay close attention to detail when evaluating legal matters.

+ Ability to proofread materials for contextual, grammatical, typographical, or spelling errors.

+ Interpersonal skills critical to communicate in person, by email and telephone and to follow instructions effectively from a diverse group of clients, attorneys and staff.

+ Ability to provide information to clients, attorneys and staff with ordinary courtesy and tact.

+ Work may occasionally require more than 40 hours per week to perform essential duties of the position.

+ Ability to operate standard office equipment such as computers, photocopiers and fax machines.

+ Ability to type a minimum of 40 wpm.

+ Ability to perform basic mathematical functions.

+ Ability to lift 20 pounds.

+ Ability to accurately and routinely schedule and manage attorney’s appointments on calendar(s).

Open Requirements/Supplemental Information

+ Three (3) years of administrative and/or legislative experience.

+ Must be able to type forty (40) wpm.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blackout, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “[email protected]” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process. please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference

Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded the veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: [email protected]

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

+ Yes

+ No

02

Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

+ Yes

+ No

03

The budgeted annual salary for this position is $52,000 - $56,000. This is not negotiable. If selected, would you be willing to accept this position at this salary?

+ Yes

+ No

04

This position is located in an office and is not a remote location.

+ I have read and understand the above statement.

05

Do you have three (3) years of administrative and/or legislative experience?

+ Yes, I have three (3) or more years of experience.

+ Yes, I have LESS than three (3) years of experience.

06

Provide a detailed description (at least 3-4 complete sentences) of your experience.

07

Indicate the organization(s) you worked for where you gained this experience.

08

Are you able to type 40 wpm?

+ Yes, I am able to type 40 or more wpm.

+ Yes, I am able to type 39 or less wpm.

09

If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

+ Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

+ No, I am not claiming veterans preference and this does not apply to me.

Required Question

Employer

City of Jacksonville

Address

117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

Website

http://www.coj.net/departments/employee-services.aspx

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