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Job Description

The Metabolism and Lipids Program, a clinical and translational research program in the Icahn School of Medicine at Mount Sinai, is seeking a highly motivated and detail-oriented Program Assistant with substantial experience in administrative support, communications, and operations. This individual will provide multifaceted, systematized administrative support to the Program Director, Robert S. Rosenson, MD, and other Program faculty, staff, and fellows.

Qualifications

+ Associate degree, Bachelors preferred.

+ Required: 1-2 years of related administrative or program support experience

+ Required: At least 1 year of experience in a clinical research environment

Non-Bargaining Unit, 821 - Cardiology - ISM, Icahn School of Medicine

Responsibilities

+ Assist in the preparation and submission of abstracts, posters and manuscripts. Ensure adherence to formatting and submission guidelines for a variety of scientific journals and conferences.

+ Maintain comprehensive conflict of interest (COI)/disclosure database for Program Director and other Program faculty and staff. Regularly submit and update disclosure forms for manuscript submissions, conference presentations, and other scholarly activities.

+ Manage complex scheduling for Program Director and other research team members, as needed, including domestic and global in-person and virtual meetings, conferences, and lectures.

+ Assist research team with the preparation of PowerPoint presentations/slide decks for local, national, and international speaking engagements and research conferences.

+ Assist Program Director and other research team members with targeted scientific literature reviews.

+ Develop and maintain Program-wide publication database using a citation manager tool (i.e., EndNote).

+ Lead the initial overhaul and maintenance of the Program Director’s curriculum vitae (CV) to ensure up-to-date information and formatting.

+ Assist with the development and maintenance of online platforms to promote Program, including LinkedIn, Instagram, ResearchGate, etc.

+ Prepare and process check requests, purchase orders, travel requests and travel reimbursement for Program Director and other Program faculty, as needed.

+ Coordinate and confirm travel arrangements for Program Director, other Program faculty, and fellows. Prepare comprehensive travel/meeting itineraries.

+ Provide administrative support for research recruitment and training activities.

+ Transcribe and distribute weekly Program meeting minutes.

+ Methodically screen and prioritize incoming mail & email communications for needed action and follow-up.

+ Research and compile information for reports, including yearly Faculty Scholarly Activity Reports. May assemble and categorize figures for computation and calculations.

+ Ensure adequate restock of supplies for the research program. At regular intervals, take inventory of lab/office supplies to identify items to be reordered or replenished.

+ Investigate, evaluate and resolve typical administrative or operational problems or situations affecting the Program Director and other Program faculty, as needed.

+ Perform other special projects or other duties as requested.

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $28.64 - $33.1878 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.