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Coordinator of Scheduling & Events Management Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

Applicants are required to submit a cover letter, resume, and contact information for three references; at least two must be professional/supervisory.

+ PLEASE NOTE: References will be contacted at the time of scheduling on-campus interviews.

Vacancy Announcement

Position Information

Campus Title Coordinator of Scheduling & Events Management

Department Scheduling, Events & Conference Svs

Position Summary

HIGHLIGHTS

Reporting to the Director of Campus Scheduling and Events Management, the coordinator serves as a key point of contact for the events office. You’ll be responsible for working with customers to understand their needs and provide event planning services.

The role requires a strong work ethic, good attitude, professional demeanor, ability to work independently as well as part of a team. To be successful, you must display excellent customer service skills that include solid oral and written communication, interpersonal abilities, and the commitment to interact positively with students, fellow employees, and college and community constituencies. You must be detail-oriented, possess strong organizational skills, and have a willingness to learn, understand, and utilize technology in daily workflow. An ability to be flexible and adjust priorities in a fast-paced changing and sometimes demanding office operation is essential.

This is an in-person role that requires night and weekend work.

Required Qualifications

MINIMUM QUALIFICATIONS

+ Bachelor’s Degree

+ 2 – 3 years of demonstrated experience in an office environment with event planning or facility scheduling and operations.

+ Experience working in customer service.

+ Experience working with and supporting the needs of a culturally diverse population.

Applicants must be eligible to work in the United States without a visa sponsorship.

Preferred Qualifications

PREFERRED QUALIFICATIONS

+ Proven success in working with students, faculty, and staff in an educational environment.

+ Experience with event planning software, such as Accruent/ EMS .

+ Special consideration will be given to candidates with an interest in or experience in higher education administration and/or student development.

License/Certification

Other Skills Required

Supervision Received

The Coordinator of Scheduling & Events Management will report directly to the Director of the Department. With a small two person operation (Director and Coordinator) there will be a lot of day to day interaction, yet the Coordinator will work independently managing the day to day office operations and will occasionally be sent to satellite locations on campus do monitor event set ups or event logisitics.

Supervision Exercised

Posting Details

Posting Details

Posting Number S429

Number of Vacancies 1

Line # to be filled TBD

Full or Part-time Full-Time

Appointment Type Term

Anticipated Appointment Start Date 01/01/2026

Job Posting Date 10/17/2025

Apply By 11/13/2025

Job Posting Closed Date

Open Until Filled Yes

Salary $51,261 - $54,261

Special Instructions to Applicant

Applicants are required to submit a cover letter, resume, and contact information for three references; at least two must be professional/supervisory.

+ PLEASE NOTE : References will be contacted at the time of scheduling on-campus interviews.

About SUNY Geneseo

Mission Statement

We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.

Vision

We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.

Values

The Geneseo campus community is guided by our beliefs in and commitments to the following values:

+ Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.

+ Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving.

+ Belonging: Welcoming a diverse campus community that supports and celebrates

different identities, promotes equity and inclusion, and respects the ideas and

contributions of each individual.

+ Civic Engagement: Encouraging active participation grounded in self-reflection,

empathy, and an ethical commitment to the common good of our local and global

communities.

+ Sustainability: Building a culture of well-being that integrates and applies principles of

environmental, social, and economic stewardship informed by an understanding of the

past and our obligations to the future.

Equal Employment Opportunity/Affirmative Action Employer

SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.

Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.

To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email [email protected] ([email protected]%[email protected]%3E) . Find out more about our Community Commitment to Diversity, Equity, and Inclusion! (https://www.youtube.com/watch?v=0E28zJDeYTU)

Background Investigation Statement

All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment.

Clery Statement

Applicants interested in positions may access the Annual Security Report( ASR ) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651.

Quick Link for Postings https://jobs.geneseo.edu/postings/5384

Job Duties/Responsibilities

Job Duties/Responsibilities

Percentage Of Time 25%

Job Duty/ Responsibility

Manage the overall office operations and serve as the main point of contact and administrator in the Accruent EMS Database, managing room reservations and work orders for events and activities on campus.

Percentage Of Time 20%

Job Duty/ Responsibility

Serve as primary contact with Facilities Services, CIT (Technology Support), Campus Auxiliary Services (Catering) and various other offices to align and provide custodial, set up, on-site support, catering, tech support, and building support for events and activities.

Percentage Of Time 20%

Job Duty/ Responsibility

Work with clients (on campus and off campus users) on details of their event including ensuring all services are present, proper technology is in place and the configuration of event logistics is to their specifications and needs.

Percentage Of Time 15%

Job Duty/ Responsibility

Assist the Director in large-scale event planning, preparation and execution for events including but not limited to: Commencement, Convocation(s), GREAT Day, Admissions Events, Orientation Planning, and Alumni Reunions.

Percentage Of Time 10%

Job Duty/ Responsibility

Assist with the management of the Localist Events Calendar.

Percentage Of Time 10%

Job Duty/ Responsibility

Assist with recruitment of student and staff volunteers for special projects, event support and calendar management.

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Do you have a Bachelor's degree?

+ Yes

+ No

Applicant Documents

Required Documents

+ Resume

+ Cover Letter/Letter of Application

Optional Documents