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42710BR

Extended Job Title:

Analyst II

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Analyzes and coordinates office services such as personnel, budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies

Requisition ID:

42710BR

Travel Required:

Up to 25%

Major/Essential Functions:

+ Processes direct pay expenditures, food and entertainment forms, fiscal reporting, purchasing cards reports, reconciliations, record keeping, travel arrangements and reimbursements, program, ordering supplies, pre-approvals, etc.

+ Performs accounting and service delivery functions for conference management. Including but not limited to processing honorarium payments, travel applications, vendor set-up, ordering and purchasing food and/or supplies for conferences

+ Processing of logistical workorders: including local facility contracts, institutional facilities and IT work orders

+ Processes of conference registration fee and vendor/exhibitor payments and/or setting up of ecommerce sites for conferences. May also serve as on site conference support for in person registration

+ Performs deposit functions for conference management. including registration and exhibitor fees into appropriate departmental accounts, etc.

+ Will create and maintain conference budgets or liaise with supporting department to obtain final conference budget

+ Invoicing and payment reconciliation for accreditation fees

+ Create and maintain fiscal accounting of CPE activities for annual accreditor report

+ May coordinate the planning, development and implementation of continuing professional education educational activities to include but not limited to small scale conferences, 1- 3 hour live activities and small regularly scheduled series, according to the criteria and standards set by national accrediting bodies

+ Cross trained on maintenance and updating of departmental inventory

+ Corresponds with departmental constituents on program offerings, credit transcripts and CME Tracker profiles

+ Remains current with all licensure, certifications and mandatory compliances and trainings required of this position

+ Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.)

+ Personally demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution

+ Perform all other duties as assigned

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications of the individual selected

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

+ Knowledge of all Microsoft Office software and able to learn and use institutional and other 3rd party software systems

+ Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience

Campus:

HSC - El Paso

Department:

Cont Professional Education Elp

Required Attachments:

Cover Letter, Resume / CV, Transcript

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Academic Support - Other

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ Bachelor's degree in job related field plus two (2) years responsible related experience; OR a combination of related education and/or experience to equal six (6) years

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx