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Administrative Support & Maintenance Worker

Salary: $47K

Home Location:Paramus NJ; Travel Required

On-site M-F:10:00 am - 6:00 pm

What We Offer:

+ Health, Dental and Vision

+ Union Benefits

+ Generous Vacation, Personal, and Sick Time

+ Competitive Hourly Wages and Premium Holiday Compensation

+ 401K Plan and Tuition Reimbursement

+ Employee Discount and Rewards Program

+ Life & AD&D insurance; STD & LTD coverage

Note: That's not all! We have even more benefits available. Our recruiting team will provide you with more information as you continue your interview process. Benefit eligibility is based on the specific requirements and criteria of each plan.

Job Summary:

As an Administrative Support Specialist and Maintenance Worker, you will provide administrative and clerical support to the department as required and directed, including collecting and compiling data into various Agency computer systems and prepares reports. Additionally, you will assist in all functions associated with the maintenance and care of all facilities owned and operated by CPNJ.

What You Will Do:

Administrative Responsibilities:

+ Provide administrative support to the Facilities Department, including maintaining organized records of work orders, maintenance schedules, and inspection reports.

+ Assist with scheduling facility repairs, vendor appointments, and preventive maintenance across all sites.

+ Process invoices, purchase orders, and supply requests, ensuring timely follow-up and documentation.

+ Maintain the department's electronic and hard-copy filing systems, ensuring compliance with agency standards and audit requirements.

+ Coordinate with internal departments and external vendors to ensure facility-related requests are addressed efficiently.

+ Support leadership with data entry, reporting, and preparation of departmental updates or summaries for meetings, including calendar management for C-suite Executive and general services team.

+ Serve as a central point of contact for facility-related inquiries and administrative tasks, ensuring smooth communication between departments.

Facility and Maintenance Responsibilities:

+ Maintain all owned and leased office facilities, ensuring safe and functional environments. Duties include coordinating daytime cleaning services, snow and ice removal, debris removal, and minor repairs as indicated by work orders.

+ Conduct general maintenance such as light bulb replacement, outdoor area upkeep, removal of unusable equipment, and monthly inspection of emergency equipment (e.g., fire extinguishers, emergency lighting).

+ Prepare meeting and training rooms to accommodate workshops, conferences, and special meetings.

+ Maintain residential homes by performing minor repairs and ensuring grounds are clear and orderly, as indicated by work orders.

Driving and Operational Support:

+ Operate agency vehicles to transport supplies, equipment, personnel, and documents as needed.

+ Assist with client transportation, deliveries, and removal of debris or records from agency facilities.

+ Aid with Emergency Preparedness requirements

+ Assist all programs with emergency evacuation and relocation procedures as needed.

+ Maintain readiness of emergency supplies and ensure clear communication channels during emergency situations.

What We Are Looking For:

+ High School diploma (HSD) or General Education Degree (GED)

+ Experience in maintenance and general knowledge of use of tools

+ Valid Driver's license required and must be insurable by agency's automobile insurance.

Don't believe you meet all the preferred requirements? Apply anyway!

Studies have shown thatwomen, communities of color, and historically underrepresentedindividuals are less likely to apply to jobs unless they meet all the qualifications. At CarePlus NJ Inc, we are committed to building a workforce that is representative of all members of our community.

Who Are We?

CarePlus New Jersey has been-and continues to be-a leader in mental health and a pioneer in integrated care in Northern New Jersey for more than 45 years. CarePlus strives for excellence in mental health, addiction recovery, and community-based services. Our goal is to offer affordable, accessible, and holistic-centered care that empowers individuals to reach their full potential and enhance their quality of life.

Care Plus follows Title VII of the Civil Rights Act of 1964, et seq and NJ Law Against Discrimination. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, sexual orientation, national origin, disability status, protected veteran status or any other characteristic protected by Federal and State laws.