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Occupational Summary:

The Payroll Accountant is responsible for the accurate and timely processing of payroll for all employees. Reporting to the Assistant Controller within the Finance Office, this role ensures compliance with federal, state, and local payroll tax regulations and supports the integrity of payroll accounting. The Payroll Accountant works in close collaboration with Human Resources to ensure employee information, benefits, and leave data are accurately reflected in the payroll system. The Payroll Accountant serves as a key resource to both Finance and HR, fostering strong communication and coordination between departments to ensure that employees are paid accurately, benefits are processed correctly, and regulatory obligations are met. This position is on-site and offers a starting pay range between $20.00-$25.00 per hour.

Stewardship Statement:

This position is responsible for cultivating and maintaining the institution's Catholic identity and its mission to empower graduates to transform society. As a member of the Newman community, the staff member will join with the institution's sponsors, the Adorers of the Blood of Christ (ASC Sisters), to witness God's love in Mission to empower others, foster oneness, celebrate life, form right relationships, and walk as compassionate companions. Additionally, this position contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other faiths, cultures, or backgrounds.

Work Performed:

+ Process biweekly/monthly payroll, ensuring accuracy in pay calculations, deductions, and benefit withholdings.

+ Review and validate timesheets, leave records, and supplemental pay entries provided by HR.

+ Set up and maintain payroll tax withholding accounts for multiple states, ensuring compliance with all registration, filing, and remittance requirements.

+ Maintain payroll records in accordance with regulatory requirements.

+ Reconcile payroll accounts to the general ledger; prepare journal entries and support month-end and year-end close processes.

+ Ensure accurate and timely remittance of payroll taxes, retirement plan contributions, and other benefit payments.

+ Generate and review payroll reports for management; provide payroll data analysis when requested.

+ Assist with internal and external audits related to payroll and benefits.

+ Partner with Human Resources to ensure that personnel changes, benefit elections, and leave adjustments are accurately captured in payroll.

Required Skills/Qualifications/Education/Experience/Training:

+ Associate’s degree required; Bachelor’s degree preferred. Equivalent related experience may be considered in lieu of a degree.

+ Minimum of 2-3 years of payroll processing experience; higher education or nonprofit experience is a plus.

+ Strong knowledge of federal and multi-state payroll tax regulations.

+ Experience setting up new state tax registrations and ensuring compliance.

+ Proficiency with payroll systems (preferably Paylocity) and Microsoft Excel.

+ Excellent grammar, spelling, proofreading, and attention to detail.

+ Strong attention to detail, accuracy, and organizational skills.

+ Ability to maintain confidentiality and collaborate effectively across departments.

+ Must be legally authorized to work in the United States.

Physical Requirements:

+ Prolonged periods of sitting and working on a computer.

+ Ability to lift up to 15 pounds as needed.

Founded in 1933, Newman University is a liberal arts institution grounded in Catholic values and traditions, yet is respectful of all faiths. At Newman you'll find people, programs, organizations and activities designed to educate the mind and inspire the spirit. Our low instructor-to-student ratio and collaborative faculty contribute to a positive learning environment. We are a sponsored ministry of the Adorers of the Blood of Christ, US Region. We invite you to join us in our work of empowering our graduates to transform society!

Newman University participates in E-Verify and will provide the federal government with Form I-9 information to confirm that new employees are authorized to work in the U.S. US Immigration law protects legally-authorized workers from discrimination based on their citizenship status and national origin.

Newman University is committed to hiring faculty and staff members that reflect the diversity of our region and to providing equal opportunities to all applicants and employees, according to all applicable equal opportunity and affirmative action laws, directives, and regulations of federal, state, and local governing bodies and agencies. In keeping this commitment, it is the policy of Newman University to base all employment decisions only on valid job requirements without regard to race, color, creed, religion, sex, national origin, genetic information, marital status, familial status, public assistance status, local human rights commission activity, disability, age, sexual orientation, gender identity, or status as a qualified protected veteran.

In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, Newman University will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at (316) 942-4291, ext. 2202 or email [email protected] in advance so necessary arrangements can be made.

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