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Fiscal/Administrative Manager 1

Recruitment # 251015-0914AR-001

Location Hartford, CT

Date Opened 10/16/2025 12:00:00 AM

Salary $106,755* - $145,565/year (*New State employees start at minimum)

Job Type Open to the Public

Close Date 10/29/2025 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

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+ Introduction

The Connecticut State Department of Education ( CSDE (https://portal.ct.gov/sde) ) is now accepting applications for the position of Fiscal/Administrative Manager 1 (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=0914AR&R1=&R3=) to join our Special Education Rate Setting Unit within the Bureau of Fiscal Services.

The Special Education Rate Setting Unit is responsible for the development and implementation of special education rate structures for schools, districts, and approved providers.

WE CAN OFFER YOU

+ Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!

+ Professional growth and development opportunities.

+ A healthy work/life balance (https://www.youtube.com/watch?v=y6n9M1Qd5fo) to all employees.

POSITION HIGHLIGHTS

+ Full Time

+ 40 hours per week

+ Monday through Friday

+ First shift

+ This hybrid position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be found here (https://portal.ct.gov/-/media/opm/olr/notices/2021-tw-final-agreement-with-arbitrated-issue-included.pdf) .

+ We are located at 450 Columbus Blvd in Hartford, CT.

THE ROLE

The Fiscal/Administrative Manager 1 role ensures compliance with federal and state regulations, supports financial sustainability, and guides a team of Rate Setters in analyzing cost reports, setting appropriate reimbursement rates, and coordinating with stakeholders.

ABOUT US

The CSDE is the administrative arm of the Connecticut State Board of Education. Through leadership, curriculum, research, planning, evaluation, assessment, data analyses and other assistance, the Department helps to ensure equal opportunity and excellence in education for all Connecticut students. The Department is responsible for distributing funds to all Connecticut public school districts.

Watch the video below to see what it's like to be a State of Connecticut employee!

Selection Plan

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit (https://jobapscloud.com/CT/jobs/?b=KIT) for additional support throughout the recruitment process.

BEFORE YOU APPLY:

+ Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

+ Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.

+ Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

+ Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

+ Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].

+ Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

+ Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

+ Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

+ Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!

+ Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

+ The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

+ Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Sharon McIntosh, at [email protected].

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

EXAMPLES OF DUTIES

+ Schedules, assigns, oversees and reviews the work of staff;

+ Provides staff training and assistance;

+ Conducts performance evaluations;

+ Determines priorities and plans unit work;

+ Establishes and maintains unit procedures;

+ Develops or makes recommendations on the development of policies and standards;

+ Interprets and administers pertinent laws;

+ Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;

+ Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis;

+ Assists in planning and implementation of financial aspects of EDP systems;

+ Utilizes EDP systems for financial records, reports and analyses;

+ Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;

+ Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;

+ In addition to supervising fiscal/administrative functions may supervise support services;

+ In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;

+ Performs related duties as required.

OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:

+ Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements;

+ Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting;

+ Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting;

+ Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments;

+ Works with state agency contracting staff to implement requirements of the State Contracting Standards Board;

+ Researches, interprets and administers pertinent laws and regulations;

+ Performs related duties as required.

ADDENDUM

ADDENDUM

FISCAL AND ADMINISTRATIVE FUNCTIONS

Distinction will be made between accountability for and participation in these functions. Fiscal/administrative supervisors, managers and chiefs must be accountable for (or supervise) the function if it is to be considered under the Guidelines for Class Use. The descriptions of each functional heading are not meant to be all inclusive. Their purpose is to provide a sampling of tasks in each functional area.

Those areas with an asterisk [*] must consume a significant amount of professional staff hours to be considered additional functions under the Guidelines. As a rule of thumb a significant amount of time will be considered a minimum of ten percent of total professional staff time or supervision of one full time professional position, whichever is smaller.

1. BUDGETING

+ Accountability for budget preparation and management for agency or facility;

+ At higher levels includes participation in planning and policy decisions.

2. GENERAL FUND APPROPRIATION ACCOUNTING

+ Supervision of the agency's or facility's general fund accounting;

+ Includes maintenance of accounts (EDP or manual);

+ Comptroller reconciliations;

+ Internal reconciliations;

+ Subsidiary accounts;

+ Payment lists;

+ Financial statements and reports;

+ Petty cash.

3. GRANT ADMINISTRATION (a&b ARE SEPARATE FUNCTIONS)

a. GRANT ACCOUNTING*

+ Supervision of the maintenance of accounting records, reconciliations, financial statements for grant funds, etc.

b. GRANT MONITORING* (non-programmatic)

+ Accountable for monitoring (or supervising monitoring) of grantees to ensure that funds are accounted for and expended properly. This can include pre- or post-audit of payments, review and analysis of budgets and financial statements, review of accounting procedures. It may include field work such as assistance with setting up financial records and may include (or consist mainly of) auditing grantees.

4. OTHER ACCOUNTING FUNCTIONS*

+ Accountability for or supervision of any additional professional accounting or accounts examining work which may be unique to an agency.

5. PURCHASING

+ Accountability for or supervision of the purchasing of supplies, equipment and contractual services including preparation and revision of specifications, selecting sources of supply, obtaining and evaluating formal written bids, issuing purchase orders, analyzing price trends.

6. CONTRACT ADMINISTRATION

+ Accountability for or supervision of contract preparation and monitoring including preparation of requests for proposals to obtain consulting or contractual services, determination of evaluation criteria, evaluation of proposals, preparation and monitoring of personal services agreements, point of service contracts and memoranda of understanding.

7. PAYROLL

+ Supervision of the payroll function.

8. SUPPORT SERVICES

+ Each additional support service supervised (e.g., stores, inventory/asset management, facilities/equipment security, facilities/equipment maintenance, mailroom, food service, phone system coordination) having a minimum of three (3) full-time positions or part-time equivalent) or taking a minimum of 10% of total fiscal/administrative staff time can be considered one (1) additional function.

9. INFORMATION TECHNOLOGY*

+ Supervision of an information technology operation including professional information technology staff (i.e., Information Technology Analyst 1 or above).

KNOWLEDGE, SKILL AND ABILITY

+ Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;

+ Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;

+ Considerable

+ interpersonal skills;

+ oral and written communication skills;

+ Considerable ability

+ to understand and apply relevant state and federal laws, statutes and regulations;

+ to prepare and analyze financial and statistical reports;

+ Ability to

+ analyze budgetary and related problems;

+ utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

+ College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

+ A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

+ Experience with Governmental Accounting, including agency budgets with multiple funding sources

+ Experience in establishment, calculation and analysis of programmatic rates

+ Experience with reviewing and analyzing federal and state regulatory requirements

+ Experience facilitating process improvements and documenting procedures

+ Experience supervising assigned fiscal services staff

+ Experience analyzing and manipulating data using Microsoft Excel

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.

Click on a link below to apply for this position:

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