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The University of Southern Maine’s Catherine Cutler Institute is seeking a detail oriented and proactive Employee Resource Coordinator to join their Research Service Center (RSC)team. If you are an organized, solutions-oriented professional who enjoys balancing independent work with teamwork, we invite you to apply and help advance USM’s mission of research and innovation.

The Research Service Center (RSC) (https://usm.maine.edu/research-service-center/people/) , embedded in the Catherine Cutler Institute, is the primary resource for USM faculty, staff, and students engaged in externally funded research. The RSC provides comprehensive support—from developing a proposal idea to managing an awarded project.

The Catherine Cutler Institute (https://usm.maine.edu/cutler/) at the University of Southern Maine (USM) is a research and policy institute that focuses on improving the well-being of individuals, families, and communities through applied research, evaluation, and policy analysis. The institute collaborates with public and private partners to address complex social issues and inform decision-making at the local, state, and national levels. Key focus areas include Health and Human Services, Early Childhood and Youth Development, Justic Policy, Disability and Aging, and Economic Workforce Development.

The Employee Resource Coordinator (https://drive.google.com/file/d/16jhacO\_yP7E5u451dotFNi1p0OPq-BRy/view?usp=sharing) plays a vital role in ensuring that employee resource needs related to grant-funded projects are systematically identified, strategically addressed, and aligned with university policies and procedures. This position has primary responsibility for overseeing workforce management systems within a complex, grant-supported environment, ensuring compliance and operational efficiency that reflect best practices in higher education administration.

Key responsibilities include:

+ Assisting in the compliance of workforce policies, procedures, and systems related to sponsored projects.

+ Reviewing and processing personnel actions, such as position searches and reclassifications.

+ Supporting recruitment and retention processes for grant-funded staff.

+ Identifying and resolving internal operations issues with professionalism and discretion.

+ Coordinating closely with University Human Resources and other administrative offices across the University of Maine System (UMS).

+ Serving as the primary liaison between the Research Service Center and UMS HR to ensure efficient and compliant personnel operations.

The ideal candidate will be an experienced administrator who thrives in a fast-paced, collaborative environment and demonstrates sound judgment, attention to detail, and a commitment to supporting research excellence at USM.

This a full-time position to be located on our Portland Campus, with a starting annual salary of $52,785.

The University of Southern Maine offers highly competitive benefits (https://usm.maine.edu/campus-human-resource-services/benefits-and-wellness/) for full-time and eligible part-time employees that includes (but is not limited to):

+ 13 paid holidays plus earned vacation time and sick time.

+ Health, dental and vision insurance.

+ Low-cost short-term disability insurance and employer-paid long-term disability insurance.

+ Employer-paid basic life insurance and supplemental life insurance.

+ A tuition waiver program for employees and their spouse or dependent child(ren).

+ A 403(b)-retirement plan with employer contribution.

+ Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.

To learn more, please review the Benefits Information Summary (https://usm.maine.edu/campus-human-resource-services/wp-content/uploads/sites/235/2022/07/Single-Page-Benefits-NonRep-Faculty-and-Salaried.pdf) .

The University of Southern Maine (https://usm.maine.edu/) is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University (https://usm.maine.edu/about-our-university/) .

The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community.

We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.

Required Qualifications:

+ Bachelor’s degree and three years of experience using skills related to this position or equivalent combination of education and experience.

+ Demonstrated employee resource/workforce management experience

+ Demonstrated knowledge of electronic spreadsheets and database management.

How To Apply:

Click on the ‘Apply Now’ button below or visit our USM Careers Page (https://fa-ewca-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX\_1/jobs?lastSelectedFacet=ORGANIZATIONS&mode=location&selectedOrganizationsFacet=300000014113625) and submit the following:

+ Cover Letter

+ Resume/Curriculum Vitae

+ Finalist candidates will be asked to provide a list of the names and contact information for references.

For full consideration please submit all required materials by November 2, 2025.

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screening will be conducted for the successful candidate.

Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. View the University’s Annual Security Report (PDF) (https://usm.maine.edu/public-safety/annual-security-and-fire-safety-report/) . If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at 207.780.5211.

EEO Statement:

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator (http://www.maine.edu/title-ix/) at www.maine.edu/title-ix/.