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Description

We are looking for a dedicated Administrative Assistant to join our team in Tustin, California. In this Contract to permanent position, you will play a key role in maintaining smooth office operations and supporting various administrative tasks. As the first point of contact for visitors and staff, you will ensure a detail-oriented and welcoming environment while handling critical organizational responsibilities.

Responsibilities:

• Serve as the primary front desk representative, greeting visitors and managing inquiries with attention to detail.

• Collect and distribute mail from the office on a weekly basis.

• Run occasional errands, including package pickups and deliveries.

• Maintain and restock office supplies to ensure smooth operations.

• Manage shared calendars and schedule meetings as needed.

• Coordinate parking arrangements and maintain accurate parking records.

• Organize weekly employee lunches and oversee pantry supplies.

• Support travel arrangements for staff and guests, including booking transportation.

• Track purchase orders and manage vendor relationships.

• Assist with planning and executing office events to enhance team engagement.

Requirements • Proven experience in a corporate administrative role.

• High school diploma required; associate’s or bachelor’s degree preferred.

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

• Exceptional organizational skills and attention to detail.

• Ability to handle multiple tasks and prioritize effectively.

• Strong communication skills and a detail-oriented approach.

• Willingness to occasionally work overtime and lift up to 20 pounds.

• Bilingual in Mandarin is a plus but not required. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .