• Administrative Assistant - Construction…

    Robert Half Office Team (Los Angeles, CA)


    Description

    Inspection – Administrative Assistant IV

     

    Employment Type: Full-Time

    Position Summary

    The Administrative Assistant IV will provide high-level administrative and operational support to project supervisors and inspection staff. This role requires exceptional organizational skills, attention to detail, and proficiency with Microsoft Office and project management tools. The ideal candidate is proactive, dependable, and thrives in a fast-paced construction or inspection environment.

     

    Essential Duties and Responsibilities

     

    + Prepare professional written materials, reports, and correspondence.

    + Manage calendars for project supervisors and inspection staff.

    + Coordinate meetings, prepare agendas, and record meeting minutes.

    + Copy, scan, and distribute documents as required.

    + Maintain project logs, files, and documentation throughout all project phases.

    + Handle incoming calls, greet visitors, and provide administrative assistance.

    + Support communication between inspection teams, project supervisors, and document control.

    + Track and organize financial and budget-related documents.

    + Manage office supplies and general administrative tasks.

    + Act as liaison between inspectors and project management teams.

    + Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.

    + Ensure inspection-issued documents are properly filed, organized, and compliant with contract and LAWA requirements.

     

    Hardware/Software Knowledge

     

    + Familiarity with Project Management Information Systems (PMIS) used for inspection and document control such as PM Web, Adobe Pro, Bluebeam, etc.

    + Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint) and ability to create professional logs, reports, and charts.

    Requirements

    Qualifications

    + Minimum 10 years of experience as an administrative assistant, preferably in a construction, engineering, or inspection environment.

    + Strong written and verbal communication skills.

    + Highly organized with the ability to manage multiple priorities efficiently.

    + Collaborative team player able to interact with various departments and staff levels.

    TalentMatch®

    •Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .