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Position: Accounting Assistant/Finance Clerk

Reports to: Director of Accounting

Status: Non-Exempt

Hourly Rate: $18 - $23

JOB SUMMARY / OVERVIEW

The Accounting Assistant/Finance Clerk position will perform the day to day operations of the cash management area. Also, this position will perform diversified accounting duties to support Corporate Accounting.

ESSENTIAL DUTIES / RESPONSIBILITIES ' include and are not limited to:

+ Responsible for set-up of banking instructions for all new customers. Work with CSR, customers, and their banks to ensure set-up by their banks is completed timely, if needed. Track and follow-up through completion of set-up.

+ Create and process invoicing files to send to bank for collection.

+ Monitor incoming wires to ensure invoice amounts are received. Balance wires received to what was sent and log any additional wires and any other funds received. Send communications out to various individuals to verify other funds received.

+ Responsible for monitoring the E-mail box and ensuring all emails are answered and resolved in a timely manner.

+ Assist in pulling requested information for the auditors.

+ Process payroll wires if/as needed.

+ Process multiple daily invoice files and direct deposit files. Create the file and send to bank for collection.

+ Process manual wires and ACH transactions.

+ Process stop payments.

+ Responsible for daily return notices.

+ Enter new customers banking information.

+ Maintain a spreadsheet with all the back-up transactions that affect our cash position.

+ Monitor all out-going funds and verify against proper documentation.

+ Maintain and update all debit block information.

+ Investigate and respond to all debit block exceptions within established deadlines.

+ Prepare various journal entries affecting cash balances and post.

+ Prepare bank reconciliations for review by Director of Accounting.

+ Transmit positive pay files to banks on all required accounts.

+ Respond to Positive Pay exceptions within established deadlines.

+ Maintain various spreadsheets in regards to funds received and to be used by other departments. (i.e. Rents)

+ General Ledger reconciliations of various accounts at established intervals, in addition to, as needed.

+ Other projects and responsibilities may be added at the supervisor's discretion.

JOB REQUIREMENTS AND QUALIFICATIONS

Education:

+ Associates Degree or equivalent combination of education and experience.

Experience:

+ 2 years of General Accounting or Banking experience preferred.

+ Bank reconciliation experience required.

Other Knowledge, Skills, and Abilities:

+ Excellent verbal and written communication skills

+ Excellent interpersonal skills

+ A demonstrated commitment to high professional ethical standards and a diverse workplace

+ Ability to adapt to a fast paced continually changing business and work environment while managing multiple priorities

+ Proficient in Microsoft Office Suite

WORK ENVIRONMENT / OTHER INFORMATION

+ Minimal travel required

+ Work in clean, pleasant, and comfortable office setting

+ 40 hour work week with some OT required